Benefits:

401(k) matching

Company parties

Competitive salary

Dental insurance

Employee discounts

Free uniforms

Health insurance

Paid time off

Training & development

Vision insurance

Accounts Payable Specialist – Full Time

Company

Robles Management, LLC (Crown Wine & Spirits / Mega Wine & Spirits)

Job Type

Full-Time | In-Office

Job Summary

Robles Management, LLC is seeking a highly organized and detail-oriented Accounts Payable Specialist to join our accounting team. This role is responsible for managing vendor invoices, processing payments, and maintaining accurate financial records across a multi-location retail operation.

The ideal candidate thrives in a fast-paced environment, can handle high transaction volume, and strictly follows internal controls and approval processes.

Key Responsibilities

Review, verify, and process high-volume vendor invoices

Match invoices with purchase orders and receiving documentation

Ensure accurate coding to general ledger accounts

Prepare and process payments (checks, ACH, wire transfers)

Reconcile vendor statements and resolve discrepancies

Maintain organized and accurate accounts payable records

Track payment deadlines and ensure timely disbursements

Communicate with vendors regarding billing issues and payment status

Assist with month-end closing and reporting

Support audits and 1099 preparation

Enforce internal controls, approval workflows, and documentation standards

Collaborate with purchasing, warehouse, and store operations teams

Qualifications

Minimum 2 years of Accounts Payable or accounting experience

Strong knowledge of invoice processing and reconciliations

Experience with QuickBooks Online or similar systems

Proficiency in Microsoft Excel

High attention to detail and accuracy

Strong organizational and time management skills

Ability to manage multiple priorities and deadlines

Strong communication and problem-solving skills

Ability to handle confidential financial information

Preferred Qualifications

Experience in a multi-location retail or distribution company

High-volume invoice processing experience

Familiarity with purchase orders and inventory-based operations

Experience in liquor or retail industry is a plus

Work Schedule

Full-Time (In-Office)

Monday – Friday: 8:00 AM – 6:00 PM

Saturday: (as needed based on workload)

Schedule Expectations

Fixed and consistent schedule required

Availability during month-end and year-end closing periods

Ability to handle high-volume deadlines and urgent payment cycles

Occasional Saturday work required during peak periods or audits

Compensation

Competitive salary based on experience

Benefits

Health, Dental, and Vision Insurance

Paid Time Off (PTO)

Career growth opportunities

Stable, long-term position