Benefits:

Flexible schedule

Free food & snacks

Health insurance

Position Overview: Supporting the corporate office of a restaurant group, the Accounts Payable/Office Assistant will manage vendor invoices, process payments, and maintain accurate financial records, while also providing general administrative and office support.

This will be a full-time, on-site role in Woburn, MA.

Responsibilities:

Process and track all vendor invoices, payments, and reimbursements.

Manage recurring expenses, including rent, utilities, and tax payments.

Reconcile accounts payable records and maintain accurate, organized files.

Assist with month-end reporting.

Assist with special projects and company initiatives.

Prepare reports and presentations.

Manage confidential documents and maintain strict discretion.

Perform light bookkeeping or data entry when needed.

Generate sales reports and handle other general administrative tasks.

Support the scheduling of appointments and meetings.

Monitor and order inventory for office supplies.

Conduct transaction audits.

Maintain strict confidentiality regarding all records and procedures.

Use POS back-office software to analyze sales and support operations.

Qualifications:

Associate’s or Bachelor’s Degree in Business, Finance, Accounting, or a related field preferred.

2+ years of experience in accounts payable, office management, or executive assistant roles.

Strong organizational, multitasking, and communication skills.

Proficient with Microsoft Office (especially Excel).

Experience with BILL is a plus.

Ability to manage deadlines, prioritize tasks, and work independently.

Detail-oriented and highly reliable.

Ability to work independently while collaborating effectively with others.