Accounts Payable & Payroll Specialist

JOB SUMMARY:

The Accounting & Payroll Clerk is responsible for assisting with payroll processing, collecting, verifying and maintaining timekeeping records for all staff, managing and reconciling credit card expenditures, providing general accounting support with a variety of clerical activities and related tasks and handling information of extreme sensitivity and confidentiality. This position serves as a positive and enthusiastic role model for staff with the understanding that all department information must be held confidential.

ESSENTIAL JOB DUTIES:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• · Maintains confidentiality with regards to all sensitive personnel information and situations
• · Processes payroll and prepares necessary payroll reports; collects and verifies time sheets/time records
• · Enters, maintains, and/or processes information in the payroll system
• · Ensures proper processing of payroll deductions for taxes, benefits, charitable contributions, and other deductions
• · Reconciles payroll to the general ledger
• · Initiates, physical or replacement checks or direct deposits due to payroll errors or final discharge
• · Resolves payroll discrepancies by collecting and analyzing information
• · Maintains payroll operations by following policies and procedures; reporting needed changes
• · Reviews credit card statements; reconciles all credit card expenditures
• · Investigate all transactions in order to prevent fraud
• · Prepares financial reports and various accounting statements
• · Posts journal entries to general ledger
• · Follows up all transactions continuously and provide updates to the management
• · Adhere to corporate standards and procedures in all reconciliation activities
• · File all prepared accounts in a well-organized manner
• · Reconcile discrepancies in different accounts
• · Proofs accounting reports for clerical accuracy
• · Allocates expenditures to correct accounts according to departmental procedures
• · Maintains staff confidence and protects accounting/finance and payroll/ human resources operations by keeping information confidential
• · Maintains client confidentiality, HIPAA compliance and appropriate boundaries with all families
• · Perform a variety of clerical tasks including filing, assembling and labeling, scheduling interviews, document revision, supporting with tracking documents and completing paperwork required for billing and other projects as needed. Assist with general organizational or computer-based projects including data entry.
• · Provides operational, Human Resources and administrative support as needed
• · Contributes to team effort by accomplishing related results as needed
• · Be punctual, present, and professional during work hours
• · In accordance with our "team" philosophy, the person filling this position may occasionally be required to carry out or assist with other tasks in addition to the duties listed in this job description.
• · Staff must believe in and act in accordance with both the Agency's and the program's mission/vision statements, adopted theoretical frameworks, and philosophy.

QUALIFICATIONS & EDUCATION:

• · Bachelor’s degree in accounting or related field preferred
• · Minimum of one to two (1-2) years of accounting and payroll processing experience
• · Strong computer literacy skills (MIS, word processing, database and spreadsheets, internet and email use required)
• · Data entry, knowledge of data analysis, MIS systems and reporting procedures
• · Familiarity with payroll software a plus
• · Strong and effective verbal and written communications skills required
• · Creative problem solver with a can-do attitude
• · Must be detail-oriented and possess excellent organizational and analytical skills with the ability to research best-practice and compliance guidance, complete work accurately, meet deadlines, and follow through on job duties and projects
• · Ability to prioritize workload, multi-task and be flexible
• · Ability to liaise effectively with a range of relevant authorities, individuals and organizations; demonstrated effective interpersonal skills
• · Desire to be a part of a diverse team, and the ability to both think independently and work collaboratively
• · Working knowledge of budgets and expense reports
• · Improve personal skill set regarding software proficiency, financial analysis and data processing
• · Must be responsible, be able to handle confidential information, organize effectively, and work independently
• · Passionate about learning and possesses curiosity about issues affecting children and families
• · All employees, regardless of position, serve as role models for children and families who are served by our agency.
• · Fingerprint background clearance (DOJ, FBI & Child Abuse Clearance Index), or approved exemption
• · Successful completion of pre-employment physical and PPD risk assessment, proof of Covid-19 vaccination and immunizations for pertussis, measles and influenza (can decline)
• · Class “C” driver’s license, proof of insurance, a safety record acceptable to CAA, and reliable transportation required

ModenHR/Allies for every child is an equal opportunity employer and we are committed to Equal Employment Opportunity regardless of race, color, national origin, gender, sexual orientation, age, religion, veteran status, disability, history of disability or perceived disability, and per the Fair Chance Ordinance will consider qualified applications with criminal histories in a manner consistent with the ordinance.