Benefits:
401(k)
Dental insurance
Free food & snacks
Health insurance
Opportunity for advancement
Paid time off
Vision insurance
Accounts Payable & Receivable (AR / AP) Specialist
About Vanguard ID Systems
Vanguard ID Systems is a leading manufacturer and innovator in custom-printed barcoded and RFID cards and key tags serving industries such as healthcare, retail, education, and access control. With over three decades of experience, we take pride in delivering high-quality, technology-driven solutions that enhance identification, tracking, and branding for our clients.
Position Summary
As an AR/ AP Specialist at Vanguard ID, you will play a vital role in supporting our financial operations by accurately processing and managing accounts payable and receivable. This position is tailored for recent graduates in Accounting or candidates with 1–2 years of experience, offering the ideal entry point for those aiming to strengthen their practical accounting and bookkeeping skills. You’ll work directly with our leadership team to maintain accurate records, process transactions in QuickBooks, handle bill payments in Ramp, manage client payments, and ensure a smooth financial workflow across the organization.
Why this role is exciting
Be Part of our Transformation: Join a team actively shaping Vanguard ID’s future and building the foundation for scalable growth.
Career Development: Grow your accounting skills with hands-on experience in bookkeeping, analysis, and financial process improvement.
If you are detail-oriented, eager to build a strong foundation in bookkeeping, and want to contribute to a growing company, we encourage you to apply!
Key Responsibilities
Process client payments and record receipts in QuickBooks, ensuring accurate revenue tracking.
Add and manage invoices, credit memos, and purchase orders in QuickBooks.
Manage and track bills for payment in Ramp, including entry, coding, and timely scheduling.
Reconcile bank statements and assist with the monthly close process.
Ensure that all bills and invoices are handled, coded, and entered into our systems promptly.
Communicate with customers regarding outstanding invoices and support AR collections efforts.
Provide payroll processing support and general administrative assistance as needed.
Support accurate digital recordkeeping and documentation for all transactions.
Identify and address discrepancies, collaborating with the team to resolve accounting questions.
Learning Objectives
Account Reconciliation: Learn best practices in bank and account reconciliations, as well as month-end closing procedures.
Accounts Payable & Receivable: Build experience in managing both sides of transactional accounting.
Communication: Develop skills in customer communication regarding payment collections and follow-up.
Process Improvement: Participate in projects to streamline financial operations and accounting workflows.
Qualifications
Bachelor’s degree in Accounting or 1–2 years of bookkeeping experience.
Familiarity with QuickBooks (from coursework, internships, or prior employment).
High attention to detail and accuracy in data entry.
Strong organizational and time management abilities.
Clear written and verbal communication skills for both internal collaboration and external outreach.
Eager to be taught, learn quickly, and grow into greater responsibility.
If you’re seeking hands-on accounting experience and are motivated to make an impact in a dynamic company, submit your resume and a brief cover letter outlining your interest and relevant background.