Duties and Responsibilities

• Process all Supplier invoices, Purchase Orders, and receipts according to established procedure to include:
  • Receiving in BAAN the goods received notes
  • Matching invoices with purchase orders, packing slips, and goods received notes
  • Registering invoices in BAAN
  • Registering invoices in QuickBooks for check payment
  • Approving invoices in BAAN
  • Pulling invoices for weekly check runs
  • Printing checks for invoices to be paid weekly
  • Obtaining appropriate buyer and manager signature on invoices
  • Maintaining all necessary digital and paper files
• Distribute and process incoming mail
• Answer and Direct all Phone Calls
• Receive guests in the lobby and maintain visitor log
• Administrative support for accounting, production, and engineering departments
• Prepare shipping documents
• Other Duties as assigned

Education and/or Experience:

• Associate in Accounting plus two years related experience and/or training; or equivalent combination of education and experience.
• Basic MS Office skills to include Outlook, Excel, and Word
• Knowledge of Accounts Payable
• Must be customer service oriented
• Strong verbal and written communication skills
• Ability to effectively prioritize tasks and meet deadlines
• Excellent attention to detail
• Accounting and manufacturing software is a plus

Skills:

• Basic MS Office skills to include Outlook, Excel, and Word
• Knowledge of Accounts Payable
• Must be customer service oriented
• Strong verbal and written communication skills
• Ability to effectively prioritize tasks and meet deadlines
• Excellent attention to detail
• Accounting and manufacturing software is a plus