Benefits:

Free uniforms

Opportunity for advancement

Training & development

401(k) matching

Employee discounts

Flexible schedule

Who are we looking for?

Arizona Sunrays is looking for a detail-loving, organized Accounts Payable Specialist to help keep the financial side of our growing, multi-location business running smoothly! You’ll manage the full-cycle AP process across five entities including our four locations (Phoenix, Carefree, Arcadia, and Surprise) and our management company.

If you love a good spreadsheet, catch the little things, and take pride in keeping things organized and running smoothly, we’d love to meet you!

Location: Central Office, Phoenix, AZ (On-Site)

Responsibilities

Accounts Payable:

Process vendor invoices for accuracy, coding, and approval

Manage the full AP cycle, including invoice entry, PO/receipt matching, payment scheduling, and disbursement

Prepare weekly payment runs via check, ACH, and credit card

Monitor AP aging and flag past-due items or cash flow concerns

Reconciliation & Record-keeping:

Reconcile vendor statements and resolve discrepancies, short-pays, and billing questions

Maintain clean, organized, audit-ready AP records

Maintain vendor records, including W-9 and 1099 tracking

Assist with month-end AP accruals and reconciliations

Multi-Entity Accounting:

Accurately code expenses to the correct entity and GL across our five-entity structure

Identify and flag transfers for the Financial Operations Manager

Partner with site directors and department heads to verify invoices, coding, and goods/services

Reporting & Support:

Support the CFO and Financial Operations Manager with reporting and vendor spend analysis

Help identify opportunities for process improvements

Handle financial and vendor information with care and confidentiality

Qualifications

2+ years of AP/general accounting experience required; multi-location/entity coding preferred

QuickBooks Online experience required; multi-location/class tracking is a plus

Strong Excel skills, including VLOOKUPs, pivot tables, and basic formulas

Associate or Bachelor’s degree in Accounting, Finance, or a related field preferred; equivalent experience welcome

Experience in a multi-site, service-based, childcare, or youth activity business is a plus, but not required

What Success Looks Like

Vendors are paid accurately and on time, with minimal errors or late fees

AP records are clean, complete, and audit/CPA ready

Discrepancies and billing questions are caught and resolved quickly

The CFO and Financial Operations Manager can confidently rely on AP to run smoothly with minimal oversight

Deadlines across multiple entities and vendors are managed with organization and consistency

Communication with vendors and internal teams is clear and professional

You work independently, prioritize effectively, and know when to ask questions or flag an issue