Accounts Payable Specialist

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ILLINOIS CORN MARKETING BOARD

Accounts Payable Specialist

Bloomington, IL
Full Time
Paid
  • Responsibilities

    Job purpose

    The Accounts Payable Specialist is primarily responsible for accounts payable functions for four agricultural related organizations.

    Duties and responsibilities

    • Process vendor payments and invoices
    • Perform data entry for checks into accounting software
    • Print checks including employee/board member expense reimbursements and refund checks
    • Draft ACH transactions on online banking websites
    • Respond to vendor inquiries and questions
    • Request and process W-9 forms from new vendors
    • Maintain vendor database in accounting system
    • Print and mail 1099-misc. forms
    • Scan and file accounting documents
    • Track and code grant expenditures
    • Run the refund report for ICMB board meetings
    • Provide administrative support to Director of Finance
    • Track and issue farmer payments for the PCM program
    • Issue checks to farmers for check-off refunds
    • Review invoices for proper coding, approval, and supporting documentation
    • Ensure compliance with organizational policies and federal/state grant requirements
    • Assist with annual audit by preparing schedules and responding to auditor requests

    Qualifications

    • High school diploma/GED
    • Strong knowledge of Microsoft Word, Excel, Outlook, and other Microsoft Office tools
    • Ability to meet deadlines
    • Ability to pass a background check
    • 2+ years of accounts payable or accounting support experience preferred
    • Experience in nonprofit or multi-entity accounting preferred
    • Familiarity with grant-funded environments a plus

    Skills

    • Strong attention to detail and accuracy
    • Ability to handle confidential financial information
    • Strong organizational and time management skills
    • Ability to work independently in a small team environment
    • Ability to communicate professionally with board members, vendors, farmers, and staff at all levels of the organization
    • Ability to explain financial processes clearly and respond to inquiries in a timely and professional manner
    • Must be available during regular business hours
    • Ability to meet periodic high-volume deadlines (month-end, year-end, audit)

    Work Environment & Expectations

    • Must be available during regular business hours
    • Ability to meet periodic high-volume deadlines (month-end, year-end, audit)