Accounts Payable Specialist

Purpose of the Position

The Accounts Payable (“A/P”) Specialist is responsible for handling the daily flow of invoices, from receipt through payment and reporting. Additional responsibilities include communicating with vendors, our attorneys and team members, and clients to resolve payable related inquiries. Successful candidates will have a minimum of two years of full-cycle accounts payable experience preferably within a law firm or professional services environment. Aderant experience is strongly desired. Excel experience is required.

Additionally, the A/P Specialist will be responsible for the processing employee expense reimbursements, corporate credit cards and Client related payable responsibilities in a high-volume multi-office location law firm.

Responsibilities

• Post and timely process client and business-related expenses to the appropriate general ledger accounts and cost centers as necessary.
• Post and timely process all internal expense reimbursements and ensure the appropriate corresponding receipts are attached to such request before processing in accordance with firm policy and Internal Revenue Service
• Responsible for reviewing vendors for discount opportunities, current address and correct contact information
• Timely present controller and CSO with a check run ledger prior to each check run
• Be prepared to timely run checks on the seceded dates (5th, 15th and 25th of each month)
• From time to time there will be daily check requests from our team members; please make sure to prioritize those that require priority; check to be presented for approval/signature to CSO
• Review statements for accuracy. If there are open invoices on the statements, you must request the corresponding invoice. Do not pay from statements.
• If invoices have past due balances and/or interest charges, please inquire if we missed a payment or if the vendor has not received our payment. We pride ourselves in timely paying our vendors and avoid interest or late charges
• Collaborate with Controller in management of W-9 and 1099’s.
• Exceptional interpersonal and communication skills conducive to working with a wide range of personalities and levels through the organization

Qualities:

• Ability to meet competing deadlines in a fast-paced environment
• Motivated self-starter with a positive attitude
• Detail-oriented with strong organizational and time management skills

Pay commensurate with skills and experience. If you are a self-starter and like to handle everything yourself yet know how to be a team player – this job is for you.

Office Location: Fort Lauderdale, FL