Job Description
Position : Accounts Payable Specialist ****
Reports to : Controller
FLSA : Full Time, Non-Exempt, Hourly
Location : Colorado Springs, CO
Relocation: No
Supports the Company's mission, vision, and values by exhibiting the following behaviors: excellence, competence, collaboration, innovation, respect, personalization, commitment to our military customers, and accountability and ownership. Under supervision performs finance-related work of moderate difficulty in a fast-paced accounting environment.
TYPICAL DUTIES:
• Process expense reports and merchant invoices to ensure correct coding and payment processes in accordance with Company policies.
• Company credit card reconciliation and coding of receipts.
• Compiles reports and summaries of work; updates, checks and completes records, forms and documents.
• Performs weekly check runs.
• Processes wire transfers domestically and internationally.
• Responsible for Petty Cash accounts.
• Maintains W-9 records and files year end report.
• Maintains and initiates Credit Card applications.
• Verifies discrepancies and makes corrections.
• Researches records and disburses information.
• Processes and distributes confidential and sensitive documents.
• Composes, formats and types routine correspondence, reports and other documents.
• Operates a variety of office equipment.
• Assist other agencies and employees with information, forms and other department resources and explaining procedures.
• Answer incoming phone calls.
• Receives, sorts, files and retrieves forms, correspondence and documents.
KNOWLEDGE, SKILLS AND ABILITIES :
Working knowledge of :
· Accounting practices and filing methods.
· Work requires knowledge of business and an excellent command of the English language.
· Office practices and procedures.
· Must have knowledge of a variety of computer software applications in word processing and spreadsheets. Advanced working knowledge and experience with Excel a must.
· Must have high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy.
· Analytical ability is required in order to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work.
· Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
· Make accurate arithmetic computations.
Communicate effectively verbally and in writing.
MINIMUM QUALIFICATIONS :
Three (3) to five (5) years of experience in accounting work or any equivalent combination of education, training and experience that demonstrates the ability to perform the duties of the position.
· Proven working experience as Accounts Payable Specialist.
· Solid understanding of basic bookkeeping and accounting payable principles
· Proven ability to calculate, post and manage accounting figures and financial records
· Excellent and accurate data entry skills along with a knack for numbers
· Hands-on experience with spreadsheets and proprietary software
· Proficiency in English and in MS Office
· High degree of accuracy and attention to detail
· BS degree in Finance, Accounting or Business Administration
· Must able to work in a very fast-paced environment with a demonstrated ability to juggle and prioritize multiple, competing tasks and demands and to seek supervisory assistance as appropriate. Ability to work in a fast-paced environment.