Accounts Payable Specialist

N

Northern Light Radiology Associates, Inc

Accounts Payable Specialist

Hollywood, FL
Full Time
Paid
  • Responsibilities

    COMPANY OVERVIEW:

    Northern Light Medical Management is a physician-led, patient-centered healthcare organization committed to delivering high-quality, accessible, and innovative care across our network of medical practices. We prioritize clinical excellence, operational efficiency, and a culture of accountability, ensuring the highest standards of patient safety and outcomes. Our organization adheres to all federal, state, and accreditation standards, including those established by The Joint Commission, to maintain a safe and compliant care environment.

    POSITION SUMMARY: ****

    The Accounts Payable Specialist is responsible for the accurate, timely, and compliant processing of vendor invoices and payments in support of the organization’s financial operations. This role plays a critical part in maintaining strong vendor relationships, ensuring financial accuracy, and supporting month-end close and audit readiness. The ideal candidate is highly detail-oriented, organized, and experienced in managing high-volume transactions within a fast-paced environment. Healthcare or radiology services experience is preferred.

    RESPONSIBILITIES & DUTIES: ****

    • Process high-volume accounts payable transactions, including invoice review, coding, approval routing, and system entry
    • Verify invoice accuracy against contracts, purchase orders, and vendor records
    • Manage vendor relationships, responding to inquiries and resolving payment discrepancies in a timely and professional manner
    • Reconcile vendor statements and investigate variances
    • Maintain accurate and up-to-date vendor files, including W-9s and payment details
    • Support month-end close activities, including account reconciliations and accruals
    • Ensure compliance with company policies, internal controls, and applicable regulations (including HIPAA, where applicable)
    • Prepare and provide documentation for audits and support auditor requests
    • Collaborate cross-functionally with operations, clinical teams, and finance to resolve billing and payment issues
    • Identify and support process improvements, including automation and efficiency initiatives within accounts payable

    QUALIFICATIONS & SKILLS: ****

    • Associate’s or Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience)
    • 2+ years of accounts payable experience; healthcare or medical services environment preferred
    • Experience working with vendors related to professional services, locums, or healthcare operations is a plus
    • Proficiency with accounting/ERP systems (e.g., SAGE or similar platforms)
    • Strong Microsoft Excel skills (e.g., pivot tables, lookups, data reconciliation)
    • Solid understanding of GAAP and internal controls
    • Exceptional attention to detail and organizational skills
    • Ability to manage multiple priorities and meet deadlines in a fast-paced environment
    • Strong communication and problem-solving skill
    • High level of integrity and ability to handle confidential information

    PHYSICAL REQUIREMENTS

    • Ability to sit or stand for extended periods
    • Visual acuity sufficient to interpret detailed diagnostic images
    • Manual dexterity to operate computer systems and imaging software
    • Ability to communicate effectively with patients, providers, and staff
    • Occasional movement throughout clinical and office environments

    WHAT WE OFFER:

    At Northern Light, we believe our people are our greatest asset. We are committed to providing a comprehensive and competitive benefits package that supports your health, financial well-being, and professional growth:

    • Comprehensive Health Coverage – Medical, dental, vision insurance plans designed to support you and your family
    • Retirement Planning – 401(k) plan with company support to help you build long-term financial security
    • Voluntary Benefits – Access to supplemental plans including life, disability, and other optional coverage
    • Generous Paid Time Off – PTO, holidays, and flexible time to recharge and maintain work-life balance
    • Professional Development – Ongoing training, certification support, and career growth opportunities
    • Collaborative Culture – A mission-driven organization focused on innovation, teamwork, and excellence in patient care
    • Stability & Growth – Opportunity to grow within a rapidly evolving healthcare organization

    _This job description is intended to describe the general nature and level of work performed by an individual in this position. It is not intended to be an exhaustive list of all responsibilities, duties, or qualifications required . Duties and responsibilities may be modified at any time based on organizational needs. In accordance with the Americans with Disabilities Act (ADA) and applicable state and local laws, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. _

    Northern Light Medical Management is committed to compliance with all applicable federal, state, and local laws and regulations, as well as accreditation standards established by The Joint Commission. This includes, but is not limited to, regulations related to patient safety, workplace safety, equal employment opportunity, non-discrimination, and privacy and confidentiality of protected health information under Health Insurance Portability and Accountability Act (HIPAA). Employees are expected to perform all duties in a manner consistent with these standards and to participate in ongoing training, competency assessments, and compliance activities as required.