Benefits:

Competitive salary

Dental insurance

Health insurance

Paid time off

Vision insurance

Reports to: CFO

What does an Accounts Payable Specialist do at Paul Davis?

Responsible for managing and optimizing the accounts payable processes within the company. This role is crucial for ensuring accurate and timely processing of financial transactions, maintaining vendor relations, and supporting the overall financial operations of the organization.

Embraces our core values, vision and mission.

Values: Deliver what you promise. Respect the individual. Have pride in what you do. Practice continuous improvement.

Vision: To provide extraordinary care while serving people in their time of need.

Mission: To provide opportunities for great people to deliver Best in Class results.

Responsibilities

Process invoices accurately and promptly, ensuring all payments are made within company terms and policies.

Reconcile statements for multiple accounts, ensuring all discrepancies are resolved efficiently.

Accurately code transactions to appropriate jobs and accounts to facilitate effective reporting.

Maintain strong relationships with vendors, handling inquiries and resolving payment issues as needed.

Track and allocate job-related expenses, helping project managers stay within budget and on schedule.

Ensure all financial records are organized and comply with company policies and relevant regulations.

Requirements

Proven experience as an Accounts Payable Specialist, Accounting Clerk, or similar role, ideally in the insurance restoration or construction industry.

Strong understanding of job costing, budget management, and financial statement reconciliation.

Proficiency in accounting software (e.g., QuickBooks, Sage, or similar) and Microsoft Excel.

Ability to manage multiple accounts and projects simultaneously.

Excellent attention to detail, analytical skills, and organizational abilities.

Strong communication and negotiation skills, particularly in vendor management.

Nice-to-haves

A degree in Accounting, Finance, or related field is preferred, but not required.

Certification (e.g., AP/AR specialist certification) is a plus.