Accounts Payable Specialist

S

Spike Electric

Accounts Payable Specialist

Pasadena, TX
Full Time
Paid
  • Responsibilities

    Position Summary

    The Accounts Payable Specialist is responsible for managing the full-cycle accounts payable process in a high-volume manufacturing environment, ensuring that all vendor invoices, purchase orders, and payments are processed accurately and on time. This position plays a vital role in maintaining Spike Electric Controls’ financial accuracy, vendor relationships, and internal controls.

    The ideal candidate must be highly organized, detail-oriented, and capable of managing a large number of invoices daily while maintaining exceptional accuracy. The Accounts Payable Specialist will contribute directly to the company’s operational success by ensuring the reliability of payables data and supporting continuous improvement initiatives within the finance department.

    Key Responsibilities

    Invoice Processing & Vendor Management

    • Receive, review, and process high-volume vendor invoices accurately and efficiently in accordance with company policy.
    • Match invoices to purchase orders, receiving documents, and packing slips, verifying price, quantity, and terms.
    • Resolve discrepancies promptly by working with Purchasing, Receiving, and department managers.
    • Maintain organized and up-to-date vendor records, including W-9s and payment preferences.
    • Reconcile vendor statements monthly to ensure all invoices are captured and paid.
    • Serve as the primary point of contact for vendor payment inquiries, ensuring timely and professional communication.

    Payment Management

    • Prepare and process weekly check runs, ACH payments, and wire transfers according to payment schedules.
    • Monitor the accounts payable aging report and maintain timely payments while optimizing cash flow.
    • Post all disbursements and credit memos accurately into the ERP system.
    • Support the accounting team in month-end closing by reconciling the accounts payable subledger to the general ledger.

    Compliance & Reporting

    • Ensure adherence to company policies, GAAP standards, and internal control procedures for all payables transactions.
    • Prepare cash requirement forecasts and vendor aging reports for management review.
    • Support annual audits by providing required documentation and responding to auditor inquiries.
    • Maintain organized electronic and physical records in compliance with document retention policies.

    Cross-Functional Collaboration

    • Partner closely with the Purchasing and Receiving teams to maintain invoice flow accuracy and resolve discrepancies.
    • Work with the Accounting department to ensure correct expense coding and accurate financial reporting.
    • Identify opportunities to improve processes and workflows related to invoice management and payment efficiency.

    Qualifications

    Education & Experience

    • Associate’s degree in Accounting, Finance, or Business Administration required.
    • Minimum of 4 years of hands-on experience in high-volume accounts payable within a manufacturing or industrial environment.
    • Strong understanding of general ledger systems, three-way matching, and invoice workflow processes.
    • Experience with Microsoft Dynamics or similar ERP systems strongly preferred.

    Skills & Competencies

    • Advanced proficiency in Microsoft Excel, including pivot tables and VLOOKUP functions.
    • Strong analytical and problem-solving abilities for invoice and reconciliation issues.
    • Excellent organizational skills with the ability to manage large transaction volumes while maintaining accuracy.
    • Effective written and verbal communication skills for vendor and interdepartmental coordination.
    • Professional demeanor with a commitment to integrity, confidentiality, and continuous improvement.

    Performance Expectations

    • Maintain 100% accuracy in invoice data entry and payment processing.
    • Process all invoices within five business days of receipt.
    • Reconcile all vendor statements monthly with zero unresolved discrepancies over 30 days.
    • Provide accurate weekly cash requirement and aging reports to management.
    • Support audit readiness with full compliance on documentation and approval workflows.

    Cultural Representation

    The Accounts Payable Specialist embodies Spike Electric’s values of diligence, accuracy, and stewardship. In this role, attention to detail and reliability are essential to supporting company operations and vendor relationships. The individual will reflect Spike’s culture of excellence and accountability, demonstrating a commitment to honest work, precision, and service to others — consistent with the biblical principles that guide our company’s mission.