Job Description

The Accounts Payable Specialist is responsible for the timely and accurate processing, coding, and payment of vendor invoices in accordance with company policies and procedures.

** Responsibilities**

• Process vendor invoices through Coupa and NetSuite, ensuring proper coding, documentation, and timely submission through the A/P workflow.
• Collaborate with department managers to ensure invoice approvals are completed promptly in accordance with company policy.
• Review all invoices for accuracy, proper authorization, and supporting documentation before processing payments.
• Conduct periodic audits to ensure compliance with company policies and timely payment of invoices.
• Confirm that each check matches the correct invoice(s) in amount, vendor, and other key details.
• Serve as a point of contact for vendor inquiries; investigate and resolve discrepancies, reconcile vendor statements, and maintain strong vendor relationships.
• Coordinate A/P-related activities during month-end and year-end close processes, including support for internal and external audits.
• Work closely with vendors, facility managers, and internal finance teams to resolve A/P issues efficiently and professionally.
• Maintain organized A/P records and documentation to ensure compliance with IRS regulations and audit requirements.
• Prepare and file 1099 forms annually for applicable vendors and partners.
• Maintain and update A/P procedures and documentation; recommend and implement process improvements to drive efficiency.
• Provide support for special projects and ad hoc financial tasks as assigned.

Qualifications

** Education and Experience**

• Bachelor’s degree required
• Minimum four years related experience required.
• Real Estate or Property Management Accounting experience, preferred

KNOWLEDGE, SKILLS, ABILITIES, AND COMPETENCIES

• Experience with Coupa and NetSuite (or similar accounting and procurement systems), required
• Strong proficiency in Microsoft Excel and Windows-based applications, required
• Ability to handle confidential information with discretion and professionalism, required
• Excellent verbal, written, and interpersonal communication skills, required
• Strong ability to manage multiple tasks and meet strict deadlines while working independently, required
• Proven ability to interact professionally across all levels of the organization, required
• Exceptional attention to detail, organizational, analytical, and problem-solving skills, required
• Ability to approach problems with both logical reasoning and creative thinking, required
• A results-driven mindset with a strong desire to contribute to a dynamic and growing organization, required
• A proactive, energetic self-starter with a “can-do, whatever-it-takes” attitude who thrives under pressure and tight deadlines, required
• Ability to effectively prioritize and manage competing demands, preferred
• A conscientious and resourceful team player who takes personal pride in producing high-quality work, preferred

Additional Information

BENEFITS

• Per Diem if traveling
• Bonus eligible
• Benefits: Medical, dental, vision, 401k w/ match
• PTO and Paid Holidays

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Ability to stand, walk, sit, climb, and balance
• Ability to stoop, kneel, crouch and crawl using both arms and legs
• Ability to reach, grasp, push, pull, handle, feel, and type with both hands and arms
• Ability to smell, talk and hear
• Ability to see at close and distance ranges and the ability to see and correctly distinguish color
• Ability to lift equipment in small spaces without mechanical assistance, weighing up to 100 pounds
• Ability to work inside and outside

All your information will be kept confidential according to EEO guidelines.

T5 Data Centers is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.