Position Overview

The Accounts Payable Supervisor is responsible for overseeing the daily operations of the accounts payable team, ensuring timely and accurate processing of invoices, expense reports, and payments. This role supports financial operations by enforcing policies, improving processes, and fostering a culture of continuous improvement. The Accounts Payable Supervisor will also be responsible for training, mentoring, and evaluating AP staff.

Key Responsibilities

• Supervise Daily Operations:

  • Oversee accounts payable staff in processing vendor invoices, expense reports, and payment transactions.

  • Ensure timely and accurate payment of invoices in accordance with company policies and procedures.

• Team Leadership:
  

  • Train, develop, and motivate AP team members to meet department goals and deadlines.

  • Perform regular performance reviews and provide feedback and coaching.

• Process Management:
  

  • Maintain and improve AP processes, procedures, and internal controls to maximize efficiency and accuracy.

  • Assist with month-end closing activities and provide support for audits.

• Vendor Relations:

  • Resolve vendor inquiries and disputes promptly and professionally.

  • Maintain positive working relationships with vendors and internal stakeholders.

• Reporting & Analysis:

  • Prepare and review accounts payable reports, metrics, and reconciliations.

  • Ensure proper documentation and record keeping for all AP transactions.

• Compliance:
  

  • Ensure compliance with company policies, SOX requirements, and other regulatory standards.

  • Support documentation requests for internal and external audits.

Qualifications

• Education:
  

  • Bachelor’s degree in Accounting, Finance, or related field preferred. Equivalent experience considered.

• Experience:
  

  • 5+ years of accounts payable experience, with at least 2 year in a supervisory or lead role.

• Skills:
  

  • Strong knowledge of accounts payable processes, systems, and controls.

  • Proficiency with accounting software (e.g., SAP, Oracle, NetSuite) and MS Office, especially Excel.

  • Excellent organizational, problem-solving, and communication skills.

  • Ability to work independently and collaboratively in a fast-paced environment.

Preferred Qualifications

• Experience with ERP implementations or process automation tools.

• Certification such as Certified Accounts Payable Professional (CAPP) is a plus.