Benefits/Perks

Health, life, and disability insurance options

Company-paid basic life and AD&D coverage

Paid time off, including vacation, sick leave, and 6 paid holidays

Tuition reimbursement (up to $3,000/year) for job-related education

Weekly pay

Profit sharing

Employee discount on materials

Consistent full-time schedule in a stable, team-oriented environment

Job Summary

Frederick Brick Works is seeking a detail-oriented and reliable Accounting & Office Coordinator to support daily accounting and administrative operations. This role focuses primarily on accounts payable, vendor maintenance, and document management, while also supporting general office coordination tasks. The ideal candidate is organized, proactive, and comfortable managing multiple responsibilities with minimal supervision in a small-business environment.

Responsibilities

Process vendor invoices and prepare payments in accordance with company procedures

Review invoices for accuracy, including pricing, payment terms, and account coding

Investigate and resolve invoice discrepancies with vendors and internal staff

Ensure payments are completed on time and in compliance with internal policies

Assist with check runs and maintain supporting documentation

Coordinate onboarding of new vendors

Collect and maintain W‑9s, ACH authorization forms, and vendor banking information

Maintain organized and accurate vendor records (both digital and physical) and updating vendor information in accounting/ERP systems

Maintain spreadsheets and supporting documentation related to accounting operations

Assist with reconciliation and tracking activities as needed – i.e., vendor & credit card statements, invoice discrepancies, all follow-up’s

Help ensure accuracy of reports

Qualifications

2–5 years of experience in accounts payable, accounting support, or similar office accounting role preferred

Experience with vendor setup, payment processing, or financial documentation strongly preferred

Strong attention to detail and accuracy

Proficiency in Microsoft Office, especially Excel and Outlook

Ability to manage multiple priorities and meet deadlines

Strong organizational and document management skills

Clear written and verbal communication

Ability to work independently and take ownership of assigned processes

Excellent problem-solving and research skills

Experience with accounting or ERP systems (Epicor Eagle or similar) is a plus