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Automotive Dealership Office Admin

REPORTS TO OFFICE MANAGER/CONTROLLER

COMPANY DISCRIPTION

The Ford Store Morgan Hill is one of the Bay area’s best, family owned and operated Ford dealerships. Our team specializes in new and used car sales, great customer service, and exceptional vehicle repair. We are proud to provide for drivers from Morgan Hill, San Jose, and beyond at our modern and state of the art facility. We are always looking for talented, self-motivated individuals to join our team. If you think you are ready to be a part of an exciting team, then we encourage you to continue with this applicant friendly, online job application! The Ford Store of Morgan Hill is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status. The Ford Store Morgan Hill is a Drug Free Employer.

JOB DISCRIPTION

We are seeking a detail-oriented and dependable Accounts Receivable, Daily Deposit, and Inventory Accounting Administrator to support our finance team. This critical role will be responsible for managing the daily cash application process, monitoring accounts receivable transactions, reconciling deposits, and assisting with inventory accounting and reporting.

KEY RESPONSIBILITIES

Accounts Receivable (A/R):

• Process and post incoming payments accurately and timely
• Monitor A/R aging and follow up on overdue accounts
• Reconcile customer accounts and resolve discrepancies
• Assist with monthly A/R reporting and audits

Daily Deposits & Cash Reconciliation:

• Verify and record all incoming deposits (checks, cash, ACH, credit cards)
• Reconcile daily bank activity and investigate variances
• Prepare and submit daily deposit summaries to accounting leadership
• Ensure compliance with internal controls and cash handling policies

Inventory Accounting Support:

• Assist in reconciling inventory records with accounting system
• Support periodic inventory counts and investigate variances
• Record inventory adjustments and track product movement

QUALIFICATIONS:

• High school diploma or GED required
• Excellent communication, customer service, and problem solving skills, including the ability to maintain composure under stress
• Strong organizational and time management skills
• High attention to detail and accuracy
• Basic computer and internet skills
• Previous experience in a similar role a plus

Preferred :

• 2+ years of relevant experience in accounts receivable, cash handling, or inventory accounting
• Proficiency in Microsoft Excel and accounting software (e.g., QuickBooks, Reynolds & Reynolds, DealerBuilt)
• Knowledge of GAAP principles and internal control best practices

Why Join Us?

• Competitive salary and benefits package
• Supportive team environment
• Opportunities for career growth and professional development
• Flexible work arrangements (if applicable)

BENEFITS:

Medical Insurance

Dental Insurance

Life Insurance

401 (K)

Company Discounts