Are you detail-oriented and organized? FiveCircle Property Management is looking for a full-time hybrid Accounts Receivable Coordinator to join our team in Fort Washington, PA! At FiveCircle, we are committed to excellence and providing top-quality property management services. As an Accounts Receivable Coordinator, you will be responsible for ensuring the accurate and timely processing of accounts receivable transactions. The ideal candidate will have a passion for numbers, keen attention to detail, and a proactive problem-solving approach. Your role will involve managing accounts receivable processes, reconciling accounts, and maintaining effective communication with tenants and vendors. FiveCircle offers a competitive salary ranging from $60,000-$70,000 based on experience and a strong benefits package including medical, dental, vision, and life insurance, a 401(k) with an employer match, and FPTO! If you are seeking a career growth opportunity in property management and thrive in a fast-paced, collaborative setting, FiveCircle Property Management is the right fit for you. Responsibilities: • Provide administrative support to the Accounts Receivable department and Management. • Assist with calls/voicemails, reroute calls to the appropriate area, and arrange a callback. • Handle all mailings and billings, and process and track approved use of office supplies for all billable clients. • Compose letters and submit them to Management for signature and approval. • Assist management in the preparation of presentations as necessary. • Manage calendars and appointments and prepare materials as necessary. • Assist with department-wide announcements. • Assist with maintaining and processing records relating to property turnovers and setting up the system platform. Forward items to the new management company. • Gather and compile all data to prepare revenue and measurement reports. • Update accounting software database for A/R and provide general support with electronic cash receipt systems, including security, training, tracking, and overall support. • Facilitate all research items that arrive from the field and/or customers related to Accounts Receivables. Address research items assigned in the system or identify and forward research items to the appropriate party. • Participate in the documentation of Standard Operating Procedures and maintain the electronic library. • Maintain records regarding Accounts receivable per the guidelines provided. • Coordinate year-end activities such as filing, boxing, and organizing the budget season. • Prepare and complete pre-sale disclosure packages and informational documents in compliance with applicable regulations and association requirements. Process ownership transfers in the property management software system, including: • Recording name and ownership changes • Updating contact information for buyers and sellers • Accurately applying payments to the correct party (buyer or seller) • Billing capital contributions, transfer fees, and other related charges • Coordinate with title companies, real estate agents, and internal departments to ensure smooth and timely closings. • Review and verify documentation to ensure accuracy and completeness before processing. • Maintain accurate records of sales transfers, disclosures, and transaction history. • Monitor timelines and ensure all closing-related tasks are completed within required timeframes. • Stay informed of state, local, and HOA regulatory requirements pertaining to real estate transfers and disclosures (training provided). • Respond professionally to inquiries from buyers, sellers, and agents regarding the transfer and disclosure process. • Assist in identifying and implementing process improvements to streamline the closing workflow. • May perform data entry and other accounting-related duties as necessary. • Conduct business always with the highest standards of personal, professional, and ethical conduct. • Perform or assist with any operations as required to maintain workflow and meet schedules. Notify the supervisor of unusual equipment or operating problems and the need for additional material and supplies. • May participate in any variety of meetings and work groups to integrate activities, communicate issues, obtain approvals, resolve problems, and maintain specified levels of knowledge pertaining to new developments, requirements, policies, and regulatory guidelines. • Ensure all safety precautions are followed while performing the work. • Follow all policies and Standard Operating Procedures as instructed by Management. • Perform any range of special projects, tasks, and other related duties as assigned. Qualifications: • High School Diploma or Equivalent. • 1-3 years of experience in accounts receivable or a related field. • Proficiency in using Windows and Microsoft Office, including but not limited to word processing, spreadsheet maintenance, navigating databases, record keeping, and researching the Internet. • Attention to detail and accuracy in processing invoices and payments. • Strong organizational skills and ability to meet deadlines. • Strong verbal and written communication skills. • Ability to work with sensitive or confidential information. • Ability to work in a team environment as well as independently and be self-driven. • Critical thinking, problem-solving, judgment, and decision-making abilities. Compensation: $60,000 - $70,000 yearly

• Provide administrative support to the Accounts Receivable department and Management. • Assist with calls/voicemails, reroute calls to the appropriate area, and arrange a callback. • Handle all mailings and billings, and process and track approved use of office supplies for all billable clients. • Compose letters and submit them to Management for signature and approval. • Assist management in the preparation of presentations as necessary. • Manage calendars and appointments and prepare materials as necessary. • Assist with department-wide announcements. • Assist with maintaining and processing records relating to property turnovers and setting up the system platform. Forward items to the new management company. • Gather and compile all data to prepare revenue and measurement reports. • Update accounting software database for A/R and provide general support with electronic cash receipt systems, including security, training, tracking, and overall support. • Facilitate all research items that arrive from the field and/or customers related to Accounts Receivables. Address research items assigned in the system or identify and forward research items to the appropriate party. • Participate in the documentation of Standard Operating Procedures and maintain the electronic library. • Maintain records regarding Accounts receivable per the guidelines provided. • Coordinate year-end activities such as filing, boxing, and organizing the budget season. • Prepare and complete pre-sale disclosure packages and informational documents in compliance with applicable regulations and association requirements.Process ownership transfers in the property management software system, including: • Recording name and ownership changes • Updating contact information for buyers and sellers • Accurately applying payments to the correct party (buyer or seller) • Billing capital contributions, transfer fees, and other related charges • Coordinate with title companies, real estate agents, and internal departments to ensure smooth and timely closings. • Review and verify documentation to ensure accuracy and completeness before processing. • Maintain accurate records of sales transfers, disclosures, and transaction history. • Monitor timelines and ensure all closing-related tasks are completed within required timeframes. • Stay informed of state, local, and HOA regulatory requirements pertaining to real estate transfers and disclosures (training provided). • Respond professionally to inquiries from buyers, sellers, and agents regarding the transfer and disclosure process. • Assist in identifying and implementing process improvements to streamline the closing workflow. • May perform data entry and other accounting-related duties as necessary. • Conduct business always with the highest standards of personal, professional, and ethical conduct. • Perform or assist with any operations as required to maintain workflow and meet schedules. Notify the supervisor of unusual equipment or operating problems and the need for additional material and supplies. • May participate in any variety of meetings and work groups to integrate activities, communicate issues, obtain approvals, resolve problems, and maintain specified levels of knowledge pertaining to new developments, requirements, policies, and regulatory guidelines. • Ensure all safety precautions are followed while performing the work. • Follow all policies and Standard Operating Procedures as instructed by Management. • Perform any range of special projects, tasks, and other related duties as assigned.