Accounts Receivable & Project Accounting Specialist
This position is only open to candidates in Utah at this time.
Travel isn’t just what we do. It’s who we are. We believe memories motivate, and one of the best ways to make lifelong memories is through travel. With that in mind, we strive to craft the most memorable and motivating travel experiences for our clients and their guests. The experience of a trip doesn't start when you walk into the hotel, nor does it end when the guests return home—it’s upheld by the accuracy of every invoice, every payment applied, and every final accounting report that ties it all together. Our Accounting team ensures that the financial story of each program is clear, accurate, and complete. This isn’t back-office busywork—it’s the quiet engine that makes 5-star travel possible. From timely invoicing to post-trip reconciliation, we keep the financials on track so our clients can focus on the memories, not the math.
Own and manage the full lifecycle of accounts receivable and final accounting for client programs—from invoice creation to final P&L reconciliation. This isn’t just data entry—it’s a high-impact role that keeps our financial machine running smoothly and our client programs buttoned up. You’ll collaborate across teams to ensure every dollar is tracked, every discrepancy resolved, and every financial detail aligned before and after the trip. Your precision and follow-through make the difference between a good program and a flawless one.
Accurately apply daily client payments and maintain up-to-date AR records in QuickBooks.
Lead monthly bank reconciliations and resolve transaction discrepancies across multiple accounts.
Review and manage AR aging reports, ensuring timely follow-up on past-due invoices.
Verify invoice details and collaborate with Sales/Operations to ensure billing accuracy.
Allocate incoming/outgoing funds to the correct GL accounts, vendors, and project codes..
Research and resolve unidentified transactions in coordination with internal teams.
Deliver monthly AR status reports and support financial close processes.
Assist with AR and banking cleanup for month-end and year-end reporting.
Document Preparation - Finalize a preliminary version of the P&L and P&L Detail for Internal Final Accounting.
Final Review - Review the P&L and P&L Detail reports. Review all Client Invoices and Current Expense Entries. Make adjustments based on updated info or discrepancies from Ops or Accounting. Reconcile all charges, invoices, and bills among Destinations, vendors, guests, and the client.
Team Coordination - Address any outstanding discrepancies by coordinating with responsible team members. Follow up with the responsible team members.
Operations Team Review - Submit the reviewed P&L and P&L Detail to the Operations Team.
You bring more than just experience—you bring insight. With 3+ years in accounts receivable and project accounting, you’ve seen enough to know what works, what doesn’t, and how to spot potential issues before they become problems.
You’ve built a strong foundation—whether through a degree in Accounting, Finance, or through real-world, hands-on experience—and you know how to apply that knowledge in practical, results-driven ways.
You understand accounting principles and how they connect to day-to-day operations, which allows you to work with clarity, consistency, and confidence.
You know your way around QuickBooks—this isn’t your first reconciliation rodeo. Whether it’s applying payments, resolving discrepancies, or cleaning up the AR aging report, you move with confidence inside the system.
Excel or Google Sheets gets you excited. A good equation that solves a problem makes you happy. You know your way around and can demonstrate that you belong working inside a spreadsheet.
You bring structure to ambiguity. When something is unclear, you build a process or checklist to make sure it’s done right the next time.
You lead with integrity—even when no one’s watching. You understand that in accounting, trust is everything, and you take that responsibility seriously.
You’ve got a strong eye for and find satisfaction in details. You can pick out small errors others miss. You pride yourself on completing work you know is done well.
Your mind naturally analyzes situations to improve them and make them more efficient.
You’re politely persistent. If something needs to get done, you follow up, loop in the right people, and make sure it moves forward.
You treat learning like a nonstop adventure—there’s always another destination to explore. Whether it's a new spreadsheet trick, system update, or process improvement, you’re eager to dive in, pick it up fast, and put it to work.
You have a workspace at home that is free of distractions, has speedy internet, and allows you to be comfortable doing your best work.
Core Values/Culture: We believe in a set of core values that we not only live by but hold each other accountable to.
Remote work. Work from where you’d like while crushing your job responsibilities.
Benefits (for full-time employees): Generous Medical, Dental, Vision, 401(k), unlimited PTO, etc.
Training and Education: We believe you should be the very best version of yourself. We offer in-house training not only pertaining to your role and our industry, but also to personal development.
Travel: You will have the opportunity to see the world! While not a key part of your role, you will have opportunities so you can fully experience and understand what we do. You must have the ability to travel both domestically and internationally (passport required).
Because our team members are trusted to handle sensitive information, we require all candidates who receive and accept employment offers to complete a background check before being hired.