Job Description
Action Staffing Solutions Government Division is looking for an Accounting Clerk III professional for our US Homeland Security contract.
Performing a full range of standard and nonstandard financial technician work which is difficult and specific in nature that supports an office where duties may include (but are not limited to):
5.1 Performs a variety of record keeping, reporting, and informational duties in support of the office’s programs. Compiles, maintains and updates data, lists, and reports. Checks and verifies data by direct comparison with source documents, pointing out discrepancies, and checks or verifies textual material.
5.2 Performs work related to gathering, acquiring, and developing resource materials and other information to support the law enforcement, security, compliance, and or inspection programs.
5.3 Updates manuals on policies, directives, and memoranda. Maintains bulletin board(s),selecting and filing new and/or removing deleted material for future reference. Records, sorts, assembles, and files information on specific projects, facilities, contracts, financial documentation, current project, or studies.
5.4 Prepares a variety of technical presentations, performs basic analysis of security and program financial information. Processes critical program data in proprietary databases. Have the ability to take raw information, in put in specific locations for archive, and retrieval, and reporting purposes, and create various reports from the information in the various locations using whichever format (i.e., Access, Microsoft Office Excel and pivot tables) they feel is appropriate, or as instructed. For example, but not inclusive, databases include Federal Financial Management System (FFMS), Webview, and Enterprise Information System (EIS) for various reporting systems and document repository. Ability to create, monitor, and maintain Excel spreadsheets used in the analysis of financial and budgetary information pertaining to FPS contracts and contractor payments.
5.5 Monitors, coordinates and maintains a variety of records. Extracts information, enters it into databases, manipulates it to determine if trends or patterns exist, and generates various management reports used in decision making.
5.6 May assist users in the organization with software, hardware, and automation problems. Performs other office automation work, solely or in combination with clerical or technical work performed as part of the general office support duties. Uses computer software to produce, store and retrieve a variety of documents, including spreadsheets, databases, and graphics.
5.7 Maintains suspense date for replies and follows up on various routine and specifically assigned analysis and/or reports.
5.8 Responsible for sorting, arranging, and maintaining records in file cabinets or electronically and filling in accordance to either an approved records management file plan, numbering systems or alphabetical order. Assembles records to ensure that material on specific transactions or subjects are kept together.
5.9 Possess and demonstrates advanced proficiency and competence in computer skills, specifically in Microsoft Windows office programs (Excel, Word, Access, Outlook, Visio, and PowerPoint), Adobe, and has the ability to learn and become proficient in various DHS/NPPD/FPS computer programs and applications after initial training and orientation. Capable of operating routine office equipment, such as scanners, copy machines, fax machines, and other miscellaneous office equipment.
5.10 Basic analysis of security data, and creation of multiple sensitive security documents for management.
5.11 Review invoices, verify information and ensure sufficient funds have been obligated for payment of invoices on multi-million dollar contracts. Facilitates the approval process of all invoices in accordance with stringent DHS/NPPD/FPS invoice procedures, within specified timelines, errors in this process create negative national attention and interest penalties. Creates the FFMS Receiving ticket after receiving the approval of the COR for invoice payment. Assists COR in the preparation of invoice correction or rejection documentation for uploading in to Webview. Responsible for the notifying the appropriate FPS employee that the FFMS documentation has been completed and included in Webview per agency standard operating procedures. If invoices are questionable, the contract employee shall escalate the invoice to the appropriate Government employee.
5.12 Responsible for the creation of the FM151 (vendor payment reconciliation report)payment spreadsheet, maintaining, reconciliation, and close-out through the life of the contract obligation. If necessary, researches, prepares and submits expense reclassifications for corrections to expenditures.
5.13 Assist the appropriate CORs or organization with the responsibility for initiating, estimating, collecting, processing orders, monitoring, reconciling, and closing Security Work Authorizations (SWA’s) in accordance with agency standard operating procedures. Verifies and processes accounts receivable and reimbursable agreement transactions. Processes transactions into financial system, reviews data entry for accuracy and performs adjustments, if needed.
5.14 Assists the Regional Financial Analyst and/or Branch Chiefs in the analysis of the Regions revenue and expenditures related to the various funding sources to include but not limited to guard services and contracts. This could be in the form of the Monthly Billing Analysis; Monthly SWA Analysis; Spend Plan; 1/12th billing analysis, Undelivered Orders, Unliquidated Orders, etc. Assists in compiling, preparing and maintaining reports that summarize accounting data for the organization.
5.15 In FFMS, not limited to, creates, G514 commitments, create obligations for certification, change orders, and modifications and various analysis reports (i.e., CM040, FM151, PM020,FM0140, FM085), accurately and timely. All in accordance with agency standard operating procedures. Submits all G514’s and submission documentation to the Consolidated Contract Team (CCG) within appropriate deadlines.
5.16 Assists with contract and obligation closeout process per agency standard operating procedures.
5.17 Assists CORs in the creation/preparation/submission of required agency documentation requesting specific contractual services, i.e., permanent/temporary/emergency Protective Security Officer (PSO) services, security projects and security system repairs per agency guidelines or standard operating procedures.
5.18 Assist FPS Management with the monthly, quarterly, and/or annual financial submission, execution, reconciliation and close-out of yearly appropriations based on developing and standard practices.
5.19 Maintains a Desk/Reference Guide for their particular position.
Qualifications
Minimum requirements are as well as the following:·
Benefits:
Additional Information
All your information will be kept confidential according to EEO guidelines.