The Administrative Assistant position provides support to all departments in the company by completing a variety of administrative, clerical, reception, and project-based work.   

Qualifications Required:

Education and Experience:

• High school diploma and some college-level course work
• 0 – 1 year of experience in a related role

Position-specific Qualifications:

• Courteous and professional in person and on the phone
• Demonstrated aptitude and enthusiasm for learning
• Demonstrated integrity, flexibility, and collaborative approach to work
• Strong information-gathering and analysis skills
• Able to work occasional evenings and weekends
• Able to use basic office equipment such as fax machine, copier, etc.
• Able to maintain confidential records and information
• Familiar with Microsoft Office Suite applications (Word, Excel, etc.), email, and internet browsers

Additional Qualifications:

• Strong organizational skills and attention to detail
• Strong oral and written communication skills
• Able to prioritize tasks and meeting deadlines in a fast-paced environment
• Able to work in a team-oriented environment
• Able to think critically and problem-solve

Qualifications Desired:

• Bachelor’s degree
• Able to lift 20 lbs. and sit for long periods of time
• Familiar with office administrative and company policies and procedures
• Interest in health and social policy

Job Functions and Responsibilities:

Under direct supervision, the Administrative Assistant performs the following job functions with a focus on one or both of the following areas:

• OFFICE ADMINISTRATION: Performs the following tasks related to office administration:
  • Greets visitors and answers and screens incoming calls
  • Receives, sorts, and routes all incoming mail and deliveries
  • Responds to inquiries received via phone, mail, and/or email or appropriately routes them to senior Administrative employees
  • Organizes and maintains paper and electronic files
  • Performs general administrative duties such as copying, faxing, and filing
  • Tracks and purchases office and kitchen supplies after receiving purchasing approval
  • Maintains conference rooms, kitchens, and common areas
  • Coordinates with other administrative staff to ensure reception coverage during vacation, sick leave, and/or meal breaks
  • Manages calendar appointments and schedules meetings
  • Assists other administrative team members with various duties
• SPECIAL PROJECTS/RESEARCH PROJECTS: Performs the following tasks related to special projects/research projects:
  • Conducts internet research and summarizes findings
  • Inputs, maintains, and verifies accuracy of data
  • Assists with drafting, formatting, copy-editing, proof-reading, and fact-checking memos, reports, presentations, spreadsheets, and other documents
  • Meets deadlines and manages tasks
  • Assists with developing and improving company document templates
  • May participate in planning company events
• In addition, the Administrative Assistant performs the following responsibilities:
  • Complies with  company policies and with applicable laws and regulations
  • Demonstrates professionalism in the workplace
  • Performs other duties as assigned

This is a full time position. Salary based on experience and/or education. Benefits provided. To apply, please visit our website at www.acumenllc.com/jobs.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, physical or mental handicap, disability, age or status as a disabled veteran, or veteran of the Vietnam era.

Required Skills Required Experience