ACCOUNTING CLERK DUTIES AND RESPONSIBILITIES:

Compile and maintain accounts payable records;

• Process approximately 200 to 250 invoices monthly;

• Review all invoices for appropriate documentation and approval prior to payment;

• Answer all vendors inquiries;

• Assemble and process overnight shipments;

• Serve as liaison between the vendor and payment center;

• Ensure invoices are paid within the timeframe required by Prompt Payment Act and/or applicable Executive Order, Regulations, and/or policy;

• Track final invoices for prompt payment;

• Generate and mail rejection letters to vendors;

• Scan and store paid invoice in dedicated electronic folder;

• Distribute approved invoices to central files;

• Conduct weekly payment verifications;

• Review accuracy of expense sheets to obligated funding balances;

• Enforce payment processing guidelines;

• Generate, distribute and maintain all accounts payables reports, spreadsheets and agency payable files;

• Organize and present information in written format using Oracle and TDAMIS II, Microsoft Excel, PowerPoint, Word, etc. when requested;

• Input approved reservations in Oracle and TDAMIS II; and

• Monitor and update liquidity of obligations on Operational Expense (OE) expiring actions sheet.

PERIODIC REPORTS AND OTHER DELIVERABLES:

• Daily invoice report - list of invoices approved for payment;

• Weekly invoice report - upcoming invoices for payment during the week;

• Weekly Operational Expense (OE) report for remaining funds;

• Monthly reconciliation report for program and operation expenses;

• Other reports as requested.

PERSONNEL QUALIFICATIONS:

• U. S. Citizenship.

• National Agency Check with Inquiries (NACI) required.

• Familiarity and proficiency with the use of commercial software packages and databases, such as Microsoft Outlook, Word, Power Point and Excel.

• Basic understanding of government accounting.

• Ability to respond with flexibility and to provide assistance in a time sensitive environment.

• Strong customer service, interpersonal, oral and written skills.

• Awareness of information security procedures.

• Problem solving – individual must be able to identify and resolve problems in a timely manner.

• Strong planning and organizational skills – the individual must be able to prioritize and plan work activities and use time efficiently.

• Quality Control – the individual must monitor own work to ensure quality and apply feedback to improve performance when needed.

• Adaptability – the individual must be able to adapt to change in the work environment, must manage competing demands and be able to deal with frequent change, delays or unexpected events.

• Attention to detail and accuracy

• High School Diploma required or related degree preferred.