JOB DESCRIPTION
JOB TITLE: AP Temp
REPORTS TO: Accounting Manager
DEPARTMENT: Accounting/Finance
TYPE OF POSITION: Hourly, M-F 10am – 3pm (some flexibility in days hours, but must work on Thursdays, expected need is 3 – 5 weeks
SUPERVISORY RESPONSIBILITY: None
JOB LOCATION: Corporate office –Halethorpe MD
TRAVEL REQUIREMENTS: None
JOB SUMMARY: This position has the responsibilities of entering bills while we find a permanent replacement for the AP / Payroll position. Attention to detail, accuracy, meeting strict deadlines, and coordinating within and outside of the department to do so are vital in this role.
RESPONSIBILITIES AND DUTIES:
- Manages and reviews all outgoing check, ACH, direct deposit payments for the organization.
- Ensures orders and invoices are reconciled by verifying receipts and payments as well as overall accuracy of the transactions.
- Reconciles the General Ledger accounts related to accounts payable and other accrued liabilities. Review's process flows within the system for best practice (Vendor returns, Vendor prepayments) to ensure workflows through the accounts are accurate.
- Reviews input for proper charge to expenses, departments, and classifications.
- Resolves discrepancies with purchasing or other internal departments.
- Update's vendor and system information, as necessary.
- Maintains A/P electronic and paper documentation.
- Coordinates purchase order maintenance/record keeping maintenance in the company ERP with purchasing group.
QUALIFICATIONS AND REQUIRED SKILLS:
- High School degree, college (Accounting/Finance focus) preferred.
- Zero to 1 year experience with accounts payable processing.
- Experience in a manufacturing environment preferred.
- Experience with ERP system accounting preferred. Knowledge of NetSuite ERP a plus.
- Demonstrates strong problem solving and analytical skills.
- Standard business office software experience required.
- Demonstrated ability to handle confidential information with discretion
- Willing and able to thrive in a fast-paced team environment.