The Addiction Prevention Coalition has an immediate opening for an Executive Financial Assistant.  Reporting directly to the Executive Director, the Executive Financial Assistant provides executive support in a one-on-one working relationship. The Assistant is responsible for managing QuickBooks, paying invoices, entering and coding revenue and expenses, managing monthly grant reimbursement requests, preparing financial reports, donor management, volunteer communication, and providing administrative support to the Executive Director.

DUTIES AND RESPONSIBILITIES

• Provide comprehensive support services to the Executive Director that ensures outstanding communication and responsiveness
• Provide sophisticated calendar management; prioritize inquiries and requests, troubleshoot conflicts with little guidance, make judgments and recommendations to ensure smooth day- to-day engagements
• Organize meetings for convenings, retreats, board meetings and other logistics
• Serve as a liaison to Board of Directors
• Financial duties (QuickBooks, paying invoices, receipts, budgets, reports, etc.)
• Organize and communicate with Volunteers
• Prepare and organize Email communications through Constant Contact
• Donor Management (record donation, thank you letters, mailouts, keep records updated)
• Oversee all Documentation Retention / Organization based on policies and procedures
• Development admin including local grant documentation, submissions and forms
• Manage all equipment inventory, contracts, and leases.
• Answer incoming calls
• Ability to draft and edit memos and letters
• Assist with Event Planning
• Gather all necessary paperwork for tax returns, audit and grantor monitoring visits.
• All other duties deemed necessary for support of the ED and APC’s mission.

QUALIFICATIONS FOR POSITION

• Associate Degree or Bachelor’s Degree in an accounting relevant field of study
• 2 years of experience in bookkeeping, administration support or grant management
• Commitment to APC’s mission and core values 
• QuickBooks experience required

SKILLS AND KNOWLEDGE

• Proficiency in Microsoft Office Suites: Word, Excel, PowerPoint
• Knowledge of basic accounting procedures and principals
• Good judgment and ability to function independently
• Excellent communication skills, both verbal and written
• Strong interpersonal skills with the ability to take initiative, multi-task, be a team-player, be
• Strong mathematical and analytical skills, accuracy and attention to detail flexible, adapt to shifting priorities, and prioritize work
• Ability to keep sensitive agency, staff, and client information confidential
• Adherence to all agency policies and procedures

The Addiction Prevention Coalition (APC) is a non-profit community resource that aims to eliminate addiction in Central Alabama. Originally named The Freedom Source, APC has been providing support for the greater Birmingham area for over a decade. Through our in-school prevention programs, educational events, and our collection of support services, APC aims to be a convener of organizations united to prevent addiction and relapse.

ADDITIONAL INFORMATION:

• Full-time, Salaried position
• Reports to Executive Director  
• Salary:  $35,000 - $40,000
• Travel: Local only
• Schedule: 40 hours per week Mon-Fri