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Purchasing Specialist

Admar Supply

Purchasing Specialist

Rochester, NY
Paid
  • Responsibilities

    Job Description

    REPORTS TO: Purchasing Manager

    PRIMARY PURPOSE:

    The Purchasing Specialist will provide purchasing support to ADMAR’s branch organization and is responsible for ordering merchandise, small and light equipment, and inventory for ADMAR Positioning Solutions. The individual’s primary responsibility will ensure orders are placed with an approved quality supplier at the best price and terms. The Purchasing Specialist is responsible for managing the entire purchasing transaction from review of purchase requisition through delivery and payment authorization, and will work to resolve order discrepancies quickly and collaboratively.

    PRIMARY DUTIES AND RESPONSIBILITIES:

    • Review incoming Requisitions and verify against current and on order inventory levels, clarifying unclear items, recommending alternatives or existing inventory on hand.
    • Prepare Purchase Orders verifying specifications, prices, and ensuring purchasing transactions are in-line with company purchasing policies, contracts and payment terms.
    • Accurately inputs all verified purchasing information into company rental management system.
    • Communicate directly with suppliers on orders, order confirmation, shipping and delivery instructions, missing or incorrect invoices, past due Purchasing Orders and deliveries, RMA’s etc.
    • Verify receipt of ordered goods by comparing items received to items ordered, resolving shipment discrepancies with suppliers as required.
    • Complete payment authorization process by forwarding completed receiving documents to accounting department.
    • Resolve other discrepancies with Purchase Orders, receipts or invoices directly with suppliers.
    • Ensure integrity of rental management system by reviewing and correcting discrepancies or errors in serial numbers, descriptions and pricing of various inventoried goods.
    • Monitor branch merchandise inventory levels and coordinate with Inside Sales Reps or other responsible branch personnel and place reorder Requisitions as appropriate.
    • Monitor bulk merchandise inventory levels, reorder based on minimum inventory level quantities and administer distribution of bulk purchases to branches.
    • Administer various vendor rebate and sales allowance programs.
    • Prepare reports on status of purchasing process and inventory levels,
    • Ensure all purchasing related documentation remains properly organized and filed.
    • Provide other administrative support to the purchasing function as requested.

     

     

     

  • Qualifications

    Qualifications

    Required Experience / Education:

    • College degree preferred
    • 2-3 years of purchasing experience required
    • Excellent Microsoft Office Skills with heavy emphasis on Excel
    • Ability to work across all levels in the organization
    • Excellent interpersonal skills
    • Must be a self motivated person with excellent multi-tasking skills
    • Detail Oriented
    • Must be very organized

     

    Additional Information

    ADMAR was founded by individuals familiar with the frustration of finding reliable, accessible sources for equipment and supplies. We built our business around a commitment to meeting the many needs of contractors with a full range of equipment provided by top manufacturer brands. We believe that with an unmatched combination of competitive pricing and personal service, we will be the supplier of choice for all types of contractors. The Admar Supply Company also offers a competitive benefits package that includes generous medical and dental coverage, life and disability insurance, as well as 401 (k) and numerous other benefits.

     

    Admar Supply is committed to the policy of equal employment opportunity. This policy expressly prohibits discrimination on the basis of sex, race, color, religion, creed, national origin, age, marital status, sexual orientation, disability, genetic predisposition or carrier status, domestic violence victim status, veteran status or status as a member of any other protected group or activity.