Job Description

Every role at Trove Brands is crucial to our overall success. Your specific responsibilities as a part of Team Trove will include:

The Admin Assistant will directly support and assist the Executive Assistant in a variety of projects for the CEO and two company Board Members. Projects include running errands, conducting research, assisting with high-level projects, scheduling meetings, organizing calendars, providing personal assistance, and offering general support to the executive assistant. The ideal candidate will be detail-oriented, quick-thinking, and a problem-solver who is self-motivated, impeccably organized, and will thrive in a fast-paced environment with diverse responsibilities and deadlines.

• Perform administrative tasks to support the team, i.e., expense reports, administrative filing, research requests, company communication, etc.
• Assist in document creation and meeting preparation, agendas, PowerPoint and other meeting presentations, including preparing Excel, etc.
• Answer customer phone calls and direct guests to the company executives.
• Conduct research, compile reports, and present data to a variety of audiences.
• Run errands and make returns as needed.
• Work collaboratively with other members of the leadership team to ensure a cohesive and effective environment.
• Manage Board Member’s non-profit children's book series social media postings, sending out newsletters, set up vendor/sales opportunities, updating websites, etc.
• Serve as a backup to the Executive Assistant in managing the calendars and schedules for executives and Board Members, including scheduling appointments with internal and external contacts when they are unavailable. Maintain a high degree of confidentiality, discretion, and tact.

Qualifications

We seek team members who are adept at contributing their personal expertise to a collaborative work environment. For this role, we’re looking for someone with the following skills and experience:

• 2+ years commitment
• Enjoys working in a fast-paced environment: proactive, highly motivated, creative, quick thinking, and deadline driven.
• Ability to manage and prioritize multiple complex projects with competing priorities and deadlines; time management skills are critical—someone who can juggle many balls in the air.
• Superior organization, self-motivation, and self-management skills, as well as strong analytical and problem-solving skills, are essential
• Professional demeanor and appearance are a must—friendly, positive, and upbeat personality.
• Keen attention to detail, sound judgment, commitment to maintain a high level of confidentiality and diplomacy, resourceful and creative.
• Intermediate to advanced knowledge of software packages, including Microsoft Office Suite, particularly Excel. Ability to quickly learn and adapt to new programs, technologies, or processes.
• Impeccable communication skills (written and verbal) and interpersonal skills.
• Willingness to run errands with a reliable personal vehicle (gas reimbursed)
• Prior Administrative/Executive Assistant experience required.

Additional Information

Our culture is passionate, entrepreneurial, and energetic. We value innovation through collaboration. And while we work smart and hard, we also connect and celebrate with equal gusto. We host team-building activities, athletic events, and seasonal celebrations to foster a sense of community and recognize accomplishments. Bottom line? You’ll love it here.

Among the many benefits our team members enjoy are:

• 401 (k) package with employer matching
• Maternity/Paternity leave
• Full indoor basketball/volleyball court
• Fully equipped fitness center (cardio, weights, functional fitness area, lockers, showers, etc.)
• Yoga studio
• Meditation/Nap room
• And much more!

Trove Brands is an equal opportunity employer.

Phone calls regarding this position are not accepted.