Job Description

•Sort all accounting hard-copy files alphabetically and according to content, dates, significance etc.

•Create or update records with new files and information

•Store all paperwork in designated places securing the important documents, retrieving files for other personnel  

•Enter paperwork into an electronic system either by data entry or by using optical scanners

•Deal with all requests to access files and keep logs of borrowed papers

•Develop an efficient filing system to make updating and retrieving files easier

•Sorting and responding to mail or distributing to employees

•Follow policies and confidentiality dictations to safeguard data and information

•Monitor inventory of files, paper, and office supplies etc. and report shortages

•Ad Hoc duties assigned by supervisor

Qualifications

•High school degree or equivalent educational experience; vocational school or trade apprenticeships a plus

•Must be 18 years of age

•Ability to physically stand, bend, squat, and lift up to 40 pounds

•Must be comfortable climbing up tall ladders, working at elevated levels

•Familiarity with office processes, including filing, handling mail and directing telephone calls

•Computer literacy and facility with word processing, spreadsheets, data entry and basic accounting software

•Good communication and interpersonal skills; Chinese Mandarin skills are highly preferred

•Excellent customer service acumen

•Attention to detail, solid organization and multi-tasking abilities

•Maturity, integrity and willingness to learn

•Positive attitude and work ethics

Additional Information

All your information will be kept confidential according to EEO guidelines.