Benefits:

Holiday pay

401(k)

Paid time off

Training & development

Position Overview

The Administrative, AR/AP, and HR Coordinator is responsible for supporting daily office operations, managing company finances related to billing and payments, and assisting with employee administration. This role ensures accurate financial tracking, timely invoicing and collections, organized records, and effective communication between the office, field teams, vendors, and clients. This position plays a key role in keeping the company organized, financially healthy, and compliant with HR and payroll processes.

Key Responsibilities

Administrative Responsibilities

Answer phones, Manage emails and office correspondence

Schedule meetings, site visits, and internal appointments

Assist with proposals, contracts, and document preparation

Support project managers and leadership with administrative tasks

Track certificates of compliance documentation

Accounts Receivable (AR)

Prepare and send customer invoices

Track and manage outstanding invoices

Follow up with clients regarding unpaid balances

Apply customer payments and maintain accurate records

Prepare AR aging reports for leadership review

Accounts Payable (AP)

Process vendor invoices and ensure accurate coding

Schedule and process vendor payments

Maintain organized records of vendor agreements and payments

Human Resources (HR)

Assist with onboarding new employees (paperwork, policies, I-9s, W-4s)

Maintain employee records and files

Track employee certifications, licenses, and training

Coordinate employee orientation and safety training sessions

Assist with payroll preparation and timesheet collection

Support recruiting efforts (job postings, scheduling interviews)

Assist with employee benefits administration when applicable

Qualifications

2+ years experience in administrative, accounting, or HR roles

Experience with accounting software (QuickBooks or similar preferred)

Strong organizational and multitasking skills

Excellent communication and customer service skills

Proficiency in Microsoft Office / Google Workspace

Ability to handle confidential information professionally

Experience in construction, landscaping, or service industry preferred

Key Skills

Organization and attention to detail

Financial accuracy and data management

Communication and professionalism

Time management and prioritization

Problem solving and initiative

Success in This Role Means:

Invoices go out on time every month

Vendors are paid accurately and on schedule

Employee paperwork and onboarding are organized and compliant

The office runs smoothly and efficiently

Compensation

· $22 to $26 depending on experience