About A6 Scientific Corp.

A6 Scientific Corp. is a federal contractor providing professional and technical support services to government clients. We are hiring an Administrative Assistant to support a federal healthcare client in Long Beach, CA.

Position Overview

A6 Scientific Corp. is seeking a highly organized and dependable Administrative Assistant to support a busy engineering and project management team in a federal healthcare environment.

This is not a basic front-desk or clerical role. This position plays an important part in keeping projects moving by supporting procurement, budget tracking, records management, meeting coordination, and daily administrative operations. The right candidate will be detail-oriented, professional, comfortable handling documentation, and able to work well with internal teams, vendors, and client staff.

This is a great opportunity for someone who enjoys structured work, strong organization, and supporting meaningful projects in a professional setting.

Key Responsibilities

Budget and Financial Support

Maintain and update budget spreadsheets for assigned teams

Review pay applications and supporting documents for multi-year contracts

Gather and compile monthly KPI data for reporting

Track orders, receiving reports, and related purchase records

Help maintain accurate logs for payments, deliveries, and procurement status

Procurement and Records Support

Contact vendors to request quotes for products and services

Help prepare and submit procurement packages

Support LEAF 2237 requests and purchasing documentation

Review documents to ensure they are complete, properly named, and correctly dated before submission

Track internal requests that require purchasing support

Maintain organized digital and hard-copy procurement and contract files

Retain procurement and voucher documentation according to required records retention standards

Coordinate delivery schedules with vendors, project staff, and move or activation teams

Project and Administrative Support

Support project management documents such as plans, trackers, charters, and logs

Attend meetings in person and prepare meeting notes or minutes as needed

Coordinate communication by email and phone with internal staff, client personnel, vendors, and contracting teams

Maintain organized files, logs, trackers, and administrative records

Complete any required project or client training and keep certifications current

Provide day-to-day administrative support to help the team stay organized and responsive

Minimum Qualifications

Candidates must meet one of the following:

Associate’s degree or higher in Business Administration, Office Management, or a related field; or

4–6 years of professional administrative experience in a government, construction, engineering, facilities, or project management environment

Required Skills

Proficiency in Microsoft Word, Excel, Outlook, and Adobe Acrobat DC

Strong organization and recordkeeping skills

Ability to manage a high volume of digital and physical documents accurately

Strong written and verbal communication skills

Strong attention to detail and follow-through

Ability to handle confidential and sensitive information appropriately

Ability to work well in a structured, deadline-driven environment

Preferred Qualifications

Bachelor’s degree in Business, Public Administration, or a related field

Experience with federal procurement or purchasing processes

Experience with LEAF, FORCE, or similar procurement systems

Experience supporting project teams, facilities teams, construction teams, or design teams

Proficiency in Microsoft Teams and SharePoint

Familiarity with VA, DoD, or other federal administrative processes

Work Schedule and Work Environment

Full-time

On-site in Long Beach, California

Standard schedule is generally Monday through Friday, 8:00 AM to 4:30 PM

Occasional overtime may be needed based on project needs and must be approved

This role is in a federal healthcare facility environment

No remote or hybrid work

Important Requirements

To meet contract requirements, candidates must be able to:

Work fully on-site in Long Beach, CA

Pass required background screening before starting work

Follow client site policies, badge requirements, privacy rules, safety rules, and professional workplace standards

Work professionally with client staff, internal teams, and external vendors

Maintain dependable attendance and strong documentation practices

Benefits

11 paid federal holidays per year

80 hours combined accrued PTO and sick time

Wellbeing allowance