Benefits:

Flexible schedule

401(k)

Opportunity for advancement

Job Summary

We are seeking a motivated and detail-oriented Part Time Administrative Assistant to join our growing team. This role is essential in supporting daily office operations and ensuring our staff, clients, and vendors receive exceptional service. The successful candidate will be organized, proactive, bilingual (Spanish/English), and comfortable managing a variety of administrative tasks.

Key Responsibilities

Greet and welcome visitors in a professional and friendly manner

Answer and direct phone calls to appropriate individuals

Provide general administrative and clerical support (filing, photocopying, data entry)

Process incoming/outgoing mail, packages, and deliveries

Manage supply orders for the office and client accounts, ensuring accurate and timely fulfillment

Maintain employee records with strict attention to confidentiality

Process E-Verify for new hires in compliance with federal regulations

Assist with order entry and basic filing organization.

Provide support across multiple departments including operations, sales, HR, and finance.

Coordinate and track project tasks as assigned

Organize ClockShark to support time tracking and be ready for our payroll.

Preferred Qualifications

High school diploma or GED required; Associate’s degree or administrative training preferred

1–5 years of experience in an administrative role

Bilingual in Spanish and English is required

Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Experience with Xero, project management software, or document management systems is a plus

Familiarity with standard office equipment (printers, copiers, fax machines)

Excellent verbal and written communication skills

Strong attention to detail and accuracy in data entry and proofreading

Ability to handle confidential information with discretion

Excellent organizational and time-management skills; able to manage multiple priorities

Self-starter with strong problem-solving skills and the ability to work independently

Benefits & Perks

Paid Time Off (Sick Leave)

Career Growth Opportunities

Supportive and collaborative team environment

In Office Position (Rockville MD Headquarters) Schedule: 9 am - 1 PM or 10 AM - 2 PM (Flexible Schedule)