Benefits:

401(k)

Competitive salary

Health insurance

Opportunity for advancement

Paid time off

Job Summary

The Administrative Assistant/Accounting Clerk position supports both financial and administrative functions within our title insurance agency. Key responsibilities include processing invoices, reconciling accounts, and maintaining accurate financial records. Administrative duties involve answering phones, preparing correspondence, and providing front-desk support. This role requires strong attention to detail, proficiency with accounting software and office tools, and the ability to manage multiple tasks efficiently in a small-team environment. The position plays a vital role in ensuring smooth daily operations and accurate financial reporting.

Responsibilities

Perform daily cash management activities including preparing deposits and processing payments

Maintain and update accounting records to ensure accuracy

Perform monthly account reconciliations and resolve discrepancies

Prepare journal entries to accurately reflect business transactions in the general ledger

Support Tax Accountant in preparing annual tax return

Perform general office duties such as filing, answering phones, and handling routine correspondence

Support the Title Agency team in various administrative tasks

Qualifications

High school diploma/GED required, some college preferred

Previous experience in an accounting or administrative support role

Proficient with QuickBooks or similar accounting software, and Microsoft Office Suite, especially Excel

Strong attention to detail with the ability to manage multiple tasks

Excellent verbal and written communication skills

Familiarity with title insurance processes a plus