Looking for a great candidate who is capable of performing a variety of administrative support and services to the people within the organization. The individual should be capable of providing internal and external customer service while maintaining a positive outlook. They should have knowledge using various computer tools/programs and office equipment. An Administrative Assistant is also required to perform other miscellaneous tasks, as supervision deems necessary.

REPORTING RELATIONSHIP:

The Administrative Assistant reports directly to the Bookkeeper

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• 10 key and data entry

• Data collection and interpretation

• Accounts Payable

• Time card entry

• Answer incoming calls and assume other receptionist duties when needed

• Respond to questions and requests for information

• Generate memos, emails, and reports when appropriate

• Assume responsibility for maintenance of office equipment

• Maintain office supplies by checking inventory and order items

• Scheduling and coordinating meetings, interviews, events and other similar activities

• Sending, receiving, and distributing mail and packages

• Sending faxes and emails

• Greeting guests and visitors and maintaining a guest log

• Filing maintenance of documents

• Travel, logistical support for necessary production support

• Abide by all company policies and directions regarding work hours

• Be able to work overtime as necessary by Company Management

• Must maintain good attendance record as stated in Employee Handbook

• Maintain positive attitude and offers suggestions

• Follow other directions by Supervisor

• Confidentiality is a must

EDUCATION OR EQUIVALENT EXPERIENCE:

General accounting experience or training

PROTECTIVE EQUIPMENT:

Must wear eye protection, safety shoes, and ear protection when necessary.

*Each employee should be aware that changes in this job description could occur at any time. Also this job description is not to be considered or construed to be a contract of employment.

LICENSES OR CERTIFICATIONS:

Valid Driver’s License with clean driving record

Salary info:

$18 - $20 / hr