Position Summary: We are seeking a highly organized and detail-oriented Administrative Assistant with experience in home healthcare to join our team in Virginia. The ideal candidate will have a strong background in human resources, be skilled in managing and organizing client records, and must possess a valid driver’s license with reliable transportation. This role is essential in supporting day-to-day administrative operations, ensuring compliance, and contributing to a smooth and professional client and employee experience.

Key Responsibilities:

Provide general administrative support to the office and field staff.

Maintain accurate and up-to-date client records, documentation, and care plans.

Support HR functions including onboarding, tracking credentials, employee file management, and assisting with recruitment coordination.

Ensure compliance with Virginia state regulations and healthcare documentation standards.

Manage scheduling, appointment reminders, and coordination between caregivers and clients.

Handle incoming calls, emails, and other correspondence professionally and promptly.

Assist with billing, payroll preparation, and timekeeping as needed.

Drive locally for errands, client-related visits, or supporting mobile administrative tasks when required.

Uphold client confidentiality and HIPAA compliance at all times.

Qualifications:

Proven experience in an administrative support role, preferably in a home healthcare setting.

Knowledge of Virginia home healthcare regulations and HR best practices.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and client record management systems.

Strong organizational and time management skills.

Excellent verbal and written communication skills.

Valid driver’s license and reliable transportation required.

High school diploma or equivalent; Associate's or Bachelor's degree in Business Administration, Healthcare Administration, or related field preferred.