Benefits:

401(k)

Dental insurance

Health insurance

Paid time off

Vision insurance

401(k) matching

We are a large, fast‑paced apartment community in Newburgh, NY seeking a highly organized and detail‑oriented Administrative Assistant to join our team. Our office handles a high volume of daily activity, and we need someone who thrives in a busy environment, can juggle multiple priorities, and consistently follows through on assigned tasks. This position requires someone who is organized and extremely detail oriented who works well under pressure.

Key Responsibilities Include: • Answering phones and taking accurate messages • Assisting tenants with questions, concerns, and service requests • Maintaining filing systems and office records • Creating and managing maintenance work orders • Scheduling and coordinating extermination services • Handling mailings, faxing, and general office correspondence • Assisting with preparation of legal documents • Updating and maintaining wait‑list applications (data entry) • Providing administrative support to office staff as needed

Requirements: • Prior administrative experience (this is not an entry‑level position) • Proficiency in Outlook, Word, and Excel • Excellent customer service skills and a clear, professional phone presence • Ability to multitask, stay organized, and work well under pressure • Strong attention to detail and follow‑through • Reliable transportation for occasional errands (bank, post office, etc.) • Familiarity with Section 8, LIHTC, or affordable housing programs is a plus

Schedule: Full‑time, Monday–Friday, 8:30 AM–4:30 PM

Benefits: • 9 paid holidays • Paid time off • Health insurance • Dental, vision, and life insurance • 401(k) plan

If you are a reliable, motivated professional who enjoys being the backbone of a busy office, we’d love to hear from you.