Benefits:

Flexible schedule

Opportunity for advancement

Training & development

Role: Administrative Assistant

PURPOSE: Work and execute all aspects of front office operations, offer consistent and friendly internal/external customer service in accordance with company goals and guidelines, and provide administrative support to all areas of the business.

SAFETY: All employees are required to conduct themselves in a safe manner at all times to ensure their safety, as well as that of customers and the crew, as set forth in the Safety Manual and Safety trainings. All employees must have a clear understanding of jobsite safety. Everyone is responsible for safety!

Administrative Assistant Capabilities:

Arrive on time and ready to work

Working knowledge of office technology- computers, MS Office, Teams

Knowledge or ability to learn accounting systems- QuickBooks online experience is a plus

Ability and willingness to learn new systems as the company grows

Ability to learn and accept feedback, positive and corrective

Pleasant and courteous on the phone

Be organized. Have good communication skills.

Willingness to assist where needed (work outside description. Example - assist with inventory counting, updating sales, following up with estimates, etc.)

Administrative Assistant General Responsibilities:

Filing, copying, faxing, correspondence, order supplies, etc.

Assist colleagues: office staff, field staff, sales staff, and management.

Answer phones, distribute messages, and follow up on phone messages. Represent our company in a professional manner, most likely being the first person the customer comes in contact with. Answer any questions, paving the way for the estimator.

Respond to all customer emails/voicemails in a timely manner

Assist sales staff with weekly reporting

Review and process payroll

Create and send Invoices after job completion

Follow up on work completed to confirm no concerns or questions from the customer.

Update and maintain customer database.

Process payments and make deposits.

Update finances in QuickBooks daily.

Type proposals and job scopes on occasion.

Help prepare the annual budget.

Marketing: Research campaigns, send out email marketing via Mailchimp, find new marketing avenues, and be willing to attend and coordinate company participation in local fairs/home shows/events, etc.

Part time with potential to become Full time

Apply now to learn more!

This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchisee, and not to Brothers That Just Do Gutters Corporate.