Buildingstars is a commercial cleaning company, with the strongest business model in the industry. Buildingstars has been recognized as an Inc 500 and 5000 Company multiple times, an Entrepreneur 500 Company 20+ years in a row, and also as one of the Top Workplaces every year since 2018. Buildingstars operates in 14 markets across the US and we are looking for a full-time Administrative Assistant for our corporate office.
The ideal candidate is a motivated self-starter who has a friendly demeanor and an analytical mindset. When not greeting customers, the individual in this role will be responsible for helping manage and update our NetSuite CRM.
Buildingstars offers:
- An outstanding Compensation Package including: hourly pay ($16-$18 per hour based on experience), full benefits including medical, dental, vision, and life insurance, matching 401k, paid holidays and paid time off.
- A top-rated workplace where employees are empowered to make decisions and launch their careers.
Responsibilities:
- Create a positive first impression, greeting visitors and callers with a friendly disposition and professional demeanor
- Answer and route incoming phone calls
- Manage incoming mail, emails, packages, and other forms of correspondence
- Manage the ordering, delivery, and storage of office supplies and kitchen supplies
- Perform various office administration, including daily facility tasks, data entry, copying, filing, and recordkeeping
- Submit reports and prepare customer proposals and presentations as needed
- Enter leads into our customer relationship management (CRM) system
- Identify duplicate records in the CRM and resolve them, along with other database record maintenance
- Assist with other assigned tasks and special projects
- Assist colleagues whenever there is an opportunity to do so
Desired Skills and Experience:
- High school diploma or equivalent
- Excellent time management and organizational skills
- Proven excellence as an office assistant, office administrator or in another relevant position
- Outstanding abilities to communicate in person, in writing, and over the phone
- Proficient computer skills
- Experience with NetSuite or another ERP or CRM software is preferred but not required
- Experience with Gmail, Google Calendar, and Google Docs