Fast-Paced Manufacturing Office – Detail Oriented Required
Location: Brooklyn, NY
Full-Time | In-Office
We are a busy wholesale sign manufacturing company serving trade professionals across the country. Our office environment is fast-paced, team-oriented, and focused on accuracy and responsiveness.
We are looking for a dependable Administrative Assistant who enjoys staying organized, handling communication, and keeping operations running smoothly.
This position supports daily office operations and works closely with the owners.
The ideal candidate is organized, detail-oriented, and comfortable managing multiple tasks at once while maintaining accuracy.
This role is best suited for someone who likes structure, clear responsibilities, and a steady workflow.
Monitor incoming emails throughout the day
Respond to basic order status inquiries
Enter customer orders accurately
Assist with preparing and sending quotes
Keep communications organized and professional
Answer incoming calls
Provide basic customer information
Route calls to appropriate team members
Take clear and accurate messages
Enter bills into QuickBooks Online
Assist with recording deposits
Help organize financial documents
Support basic accounts payable/receivable tasks
(QuickBooks or bookkeeping experience is a plus, but not required.)
Maintain organized records and files
Track follow-ups and deadlines
Assist with daily operational tasks
Support team coordination as needed
You may be a great fit if you:
Are highly detail-oriented and organized
Communicate clearly and professionally
Can handle a fast-paced work environment
Are comfortable using computers and email all day
Can manage multiple tasks without losing accuracy
Are reliable and consistent
Enjoy working as part of a team
Prior administrative or office experience
Familiarity with QuickBooks Online
Experience in customer service or office support roles
Strong typing and computer skills
Competitive hourly pay based on experience
Typical range: $25–$30 per hour
Opportunities for growth and increased responsibilities over time