Job Description

The Administrative Assistant for the CW Food department is responsible for providing overall administrative support to the CW Food Directors and Management team.

• Manage complex schedules and coordinates meetings with internal and external parties utilizing multiple calendars.
• Determine importance of meeting requests and schedule accordingly.
• Handle heavy call volume, and acts as back up for the Sr Leadership area administrative assistants as necessary.
• Perform basic administrative tasks, e.g. photocopying and filing. Maintains proper recordkeeping and filing system for all work. Order and manages office supplies/inventory for team.
• Distribute department mail; maintain department calendar and attendance records.
• Compose and type routine e-mail and other correspondence.
• Coordinate travel schedules and arrangements. Collect required travel documentation, prepares and processes expense reports ensuring adherence to established travel policy guidelines; ensure the timely processing of expenses utilizing the latest T&E electronic process for payment to Corporate credit cards.
• Provide administrative support for various projects, including preparing PowerPoint and other presentation materials as requested by management.
• Maintain contact lists and meeting attendee email groups.
• Coordinate staff meetings, employee functions, conferences and client meetings as necessary. Coordinate visitor requests with Parking and Security.
• Assist in new hire onboarding (id badge generation, name plates, desk set-up, etc.).
• Coordinate maintenance of office equipment with appropriate vendors.
• Maintain general suite order and cleanliness.
• Perform other related duties as requested by management.

Qualifications

Basic Requirements:

• High School Diploma/GED and minimum of 2 years of experience in an Administrative Assistant capacity in increasingly responsible roles.
• Proficiency in Microsoft Word, Excel, Outlook and PowerPoint.
• Knowledge of all basic office equipment required.
• Must be willing to work in Universal City, CA.
• Must have unrestricted work authorization to work in the United States.
• Must be 18+ years or older.

Desired Characteristics:

• Previous experience supporting a senior executive strongly preferred.
• Excellent organizational, verbal and written communication skills.
• Demonstrated ability to work with all levels of employees and management, and willingness to give assistance to co-workers in other areas. Strong team player.
• Pleasant, professional attitude and personality.
• Strong time management skills and a demonstrated ability to work independently under pressure and meet tight deadlines. Ability to multi-task and be flexible is essential.
• Ability to work with and maintain confidential information.
• Self-starter with ability to follow through with minimal supervision.

Additional Requirements:

• Required On-Site : This position is required to be performed full-time from an NBCUniversal-designated worksite.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $26.00-28.00 hourly

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to AccessibilitySupport@nbcuni.com.