Administrative Assistant (Childcare Experience & Procare Required)

Foundations Learning Academy 📍 3700 Midlothian Turnpike, Richmond, VA 23224

📅 Position Details

Employment Type: Full-Time Schedule: Monday through Friday Work Environment: On-site, fast-paced licensed childcare setting

🎯 Position Summary

Foundations Learning Academy is seeking a highly organized, professional Administrative Assistant to support the Director and leadership team in ensuring smooth daily operations of our early childhood education center.

This role is essential in maintaining accurate records, assisting families, supporting staff, and ensuring compliance with Virginia childcare licensing requirements.

The ideal candidate will have prior childcare or early childhood program experience and working knowledge of Procare childcare management software.

This position requires someone who can multitask efficiently, communicate professionally with families, and maintain a welcoming and organized front office environment.

🗂 Key Responsibilities

🏫 Front Office & Family Relations

✔ Greet parents, children, and visitors in a warm and professional manner ✔ Serve as the first point of contact for families and visitors ✔ Answer and direct phone calls and emails ✔ Assist families with enrollment paperwork and required documentation ✔ Maintain student records in compliance with Virginia childcare licensing regulations ✔ Utilize Procare software for child attendance, billing, and record management

📋 Administrative & Compliance Support

✔ Track child attendance and maintain staff schedules ✔ Monitor staff certifications, training records, and required documentation ✔ Assist with child care subsidy paperwork and billing support ✔ Maintain organized child files and compliance documentation ✔ Prepare files for licensing reviews, inspections, and audits

💼 Office Operations

✔ Maintain organized filing systems (digital and physical) ✔ Order office supplies and manage office inventory ✔ Assist with payroll documentation and administrative reporting ✔ Support the Director with daily administrative operations ✔ Ensure confidentiality of all student and staff information

📢 Communication & Event Support

✔ Prepare newsletters, memos, and parent communications ✔ Assist with special events and family engagement activities ✔ Support hiring efforts including application management, interview scheduling, and onboarding paperwork ✔ Assist with staff communication and operational updates

💪 Ideal Candidate Qualities

✔ Highly organized and detail-oriented ✔ Professional, polished, and reliable ✔ Friendly and welcoming with families and staff ✔ Strong written and verbal communication skills ✔ Comfortable using Procare, Microsoft Office, and email systems ✔ Able to multitask in a busy childcare environment ✔ Maintains confidentiality and professionalism at all times

📚 Qualifications

✔ Childcare or early childhood program experience required ✔ Procare childcare management software experience required ✔ High School Diploma or equivalent (Associate’s degree preferred) ✔ Previous administrative experience required ✔ Knowledge of childcare licensing standards preferred ✔ Must pass criminal background and central registry check ✔ CPR/First Aid certification (or willingness to obtain)

🎁 Benefits & Perks

We value our team and offer competitive benefits:

✨ Medical Insurance ✨ Dental Insurance ✨ Vision Insurance ✨ 401(k) with Employer Matching ✨ Paid Time Off (PTO) ✨ Professional Growth Opportunities ✨ Supportive Team Environment

💜 Join the Foundations Family!

If you are looking for stable full-time employment in a positive, child-focused environment with strong benefits, we would love to meet you.

📞 Call 804-304-2725 to schedule an interview 📧 Email your resume to: info@foundationsla.com Attention: Janet Taylor-Gooden

📍 Foundations Learning Academy 3700 Midlothian Turnpike Richmond, VA 23224