Administrative Assistant

C

Community Partners in Action

Administrative Assistant

Hartford, CT
Full Time
Paid
  • Responsibilities

    JOB TITLE: Administrative Assistant

    LOCATION: Hartford Reentry Welcome Center, Hartford, CT

    SALARY: $19.23 per hour

    AGENCY DESCRIPTION

    One of the oldest organizations of its kind in the country, Community Partners in Action (CPA) was founded nearly 150 years ago to champion criminal justice reform and advocate for preserving the dignity of those in and out of prison. Through our programs that include reentry and housing, youth initiatives, a nationally recognized Prison Arts Program, and holistic alternatives to incarceration, we provide long-term impact that positively transforms individuals and society at large. Annually serving nearly 5,000 individuals throughout Connecticut, our work is possible due to partnerships with and support from individuals, government, private funders, organizations, and businesses.

    CPA is guided by our BEDI ( B elonging, E quity, D iversity, and I nclusion) culture. WE ARE COMMITTED to building and maintaining an inclusive, equitable workplace and COMPELLED to have a constructive impact on criminal justice reform in CT that ends racial inequities and ensures the humanity and dignity of those interacting with the system. Read more about our BEDI culture at https://cpa-ct.org/our-bedi-journey/

    What CPA Brings To The Table:

    -A culture of belonging, equity, diversity and inclusion for all employees

    -Medical and Dental insurance through Cigna

    -401k Eligibility after 60 Days of Employment

    -Life Insurance, Short and Long Term Disability at NO cost to you

    -Generous Vacation, Personal, and Sick Time

    -13 Paid Holidays

    -A commitment to employee health & wellness

    -The opportunity to make a difference and be a part of a team dedicated to systemic change and criminal justice reform

    POSITION REQUIREMENTS

    High School Diploma and demonstrated ability to perform administrative duties as described below. Strong communication skills; must be computer literate. Ability to interact with people of diverse backgrounds. Must be organized, detail oriented and task focused. Knowledge of Word/EXCEL and database applications. Experience working in human services field preferred. Bi-lingual (Spanish/English) preferred. Valid driver's license and reliable transportation required.

    ESSENTIAL FUNCTIONS AND BASIC DUTIES

    • Welcome all visitors to the Greater Hartford Reentry Welcome Center.
    • Initiate paperwork/process for new Reentry Welcome Center participants.
    • Complete initial program paperwork with participants to determine (Service Path I & II) eligibility with guidance of Program Manager.
    • Operate office computers, type and file program materials.
    • Prepare and update program forms/files.
    • Complete some case manager duties as assigned by Program Manager.
    • Provide front desk coverage and efficiently coordinate phone calls and visitors.
    • Maintain community resources and ensure referral information is up to date.
    • Order and maintain inventory of supplies and equipment.
    • Input data into CPA's Salesforce Case Management System and maintain, update, and utilize the data, as directed by Program Manager.
    • Attend meetings and record minutes.
    • Coordinate daily flow of visits to the Center; ensure participants get to their proper program destination.
    • Schedule and assist in preparation for meetings/groups/functions as required by Program Manager.
    • Maintain and update statistical and program information.
    • Ensure all participants and visitors sign in and out and maintain all documentation of logs.
    • Maintain a courteous and professional presence.
    • Establish and maintain appropriate boundaries with participants.
    • Attend and participate in the required training as requested by the Program Manager.
    • Serve as a role model to participants and staff by modeling pro-social behaviors.
    • Schedule/coordinate staff training as directed by Program Manager.
    • Provide administrative support to the Program Manager as directed.
    • Commitment to maintaining a safe and healthy work environment, safety protocols, and report any incidents to Program Manager in accordance with agency's policies and procedures.
    • Perform all other duties as required.

    An Equal Opportunity Employer Committed to Affirmative Action