Administrative Assistant - Construction Services - Base Salary to 20.00/hour - Collingdale, PA
Our client, a well-established construction and service company, is seeking an Administrative Assistant to support daily office operations, service scheduling, customer communications, invoicing, and administrative recordkeeping. This position requires at least 2 years of recent QuickBooks Desktop experience and a background in office administration, customer service, or service coordination.
Responsibilities:
Answer and direct incoming phone calls and respond to customer inquiries.
Coordinate daily scheduling, service appointments, and dispatch of field service personnel.
Communicate with customers, technicians, and office personnel regarding service requests, appointment confirmations, and scheduling updates.
Perform administrative duties, including data entry, filing, document management, and recordkeeping.
Use QuickBooks Desktop for invoicing, accounting-related data entry, and maintaining customer and financial records.
Prepare, update, and maintain documents, spreadsheets, and correspondence using Microsoft Word, Excel, and Outlook.
Track service requests, job status, scheduling changes, and outstanding work orders.
Assist with customer follow-up, service coordination, and general office operations.
Support additional administrative and office functions as needed.
Qualifications:
2+ years of recent QuickBooks Desktop experience required.
Proficiency in Microsoft Word, Excel, and Outlook.
Previous experience in administrative assistance, customer service, or office administration.