Administrative Assistant

Deck Bros, LLC

Administrative Assistant

Omaha, NE
Full Time
Paid
  • Responsibilities

    Join the Deck Bros Movement We Don’t Just Build Decks—We Build Legacies At Deck Bros, we go beyond construction—we create outdoor spaces where families connect, and lifelong memories are made. As the fastest-growing exterior remodeling company in the region, our success is driven by our commitment to craftsmanship, integrity, and people-first values. When you join Deck Bros, you’re not just taking a job—you’re stepping into a mission-driven team that takes pride in doing things the right way—every time. At Deck Bros, we live by and serve our team, clients, and community by upholding our Core Values: Love First • Treat Clients Like Family • Treat Others Like Family • Always Lead with Love • Help Others Elevate And Innovate • Elevate and Celebrate Others • Have a Growth Mindset • Continuously Improve on Efficiency • Have an Upbeat Positive Attitude Act Courageously • Take Action Decisively • Take Ownership of Mistakes • Proactively Communicate • Be Coachable Do The Work With Integrity • Do What is Right No Matter What • Be On Time • Take Pride in Your Work • Always Give Your Best MISSION STATEMENT: WE HELP FAMILIES MAKE EVERLASTING MEMORIES WITH THEIR LOVED ONES BY RECREATING THEIR EXTERIOR SPACE IN A TIMELY MANNER About the Role We’re looking for a detail-oriented, highly organized Production Coordinator to support our operations and ensure projects move smoothly from planning to completion. This role is the backbone of our production team—coordinating permits, schedules, communications, and logistics while supporting project managers and field teams. If you thrive in a fast-paced environment and love keeping things running like a well-oiled machine, this role is for you. Responsibilities: What You’ll Do Permitting & Compliance • Submit permits and work directly with municipalities to ensure projects are properly approved • Track permit status and ensure all requirements are met before project start • Coordinate closely with internal permitting teams Scheduling & Logistics • Coordinate job scheduling from start to finish • Schedule 811 utility locates prior to construction • Order materials and ensure timely delivery to job sites • Help manage timelines and keep projects on track Project Support • Provide administrative and coordination support to Project Managers • Assist with scheduling and coordinating inspections • Ensure smooth communication between office and field teams Communication & Coordination • Serve as a central point of contact for production-related calls • Route inquiries to the appropriate team members quickly and efficiently • Communicate updates with customers, vendors, and internal teams Financial Support • Assist with collections when needed Qualifications: Who You Are This role is ideal for someone who is: • Highly organized and detail-oriented • A strong communicator with excellent follow-through • Proactive and solutions-focused • Comfortable juggling multiple priorities at once • Calm under pressure in a fast-paced environment • Team-oriented and collaborative • Tech-savvy and comfortable learning new systems Qualifications • Experience in construction coordination, scheduling, or operations (preferred) • Strong administrative and organizational skills • Excellent communication and interpersonal abilities • Familiarity with CRM systems or project management tools • Ability to multitask and prioritize effectively • Valid driver’s license (preferred) Compensation: $50,000 - $65,000

    • What You’ll DoPermitting & Compliance • Submit permits and work directly with municipalities to ensure projects are properly approved • Track permit status and ensure all requirements are met before project start • Coordinate closely with internal permitting teamsScheduling & Logistics • Coordinate job scheduling from start to finish • Schedule 811 utility locates prior to construction • Order materials and ensure timely delivery to job sites • Help manage timelines and keep projects on trackProject Support • Provide administrative and coordination support to Project Managers • Assist with scheduling and coordinating inspections • Ensure smooth communication between office and field teamsCommunication & Coordination • Serve as a central point of contact for production-related calls • Route inquiries to the appropriate team members quickly and efficiently • Communicate updates with customers, vendors, and internal teamsFinancial Support • Assist with collections when needed • Help ensure project documentation and billing processes stay organized

  • Compensation
    $50,000-$65,000 per year