Benefits:
Dental insurance
Health insurance
Opportunity for advancement
Training & development
Job Summary
We are a general contractor in Baltimore City seeking a motivated and personable Administrative Assistant to join our growing team. Must be detail-oriented with QuickBooks experience to support day-to-day office and accounting functions. This is not a CPA role — the right candidate is someone with a strong administrative background who has worked in QuickBooks and is interested in being trained further in bookkeeping responsibilities.
In this role you will also provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.
Responsibilities
Use QuickBooks for data entry, invoices, payments, and basic account tracking
Assist with accounts payable and receivable
Schedule appointments and maintain a calendar
Perform general administrative and office support duties - Answer phones, manage emails
Write emails, memos, and letters and distribute them appropriately
Contribute to company reports
Maintain an organized filing system
Communicate professionally with vendors and internal staff
Qualifications
2+ years experience using QuickBooks (required)
High school diploma/GED required, Associate’s degree or administrative training is preferred
2+ years as an Administrative Assistant or in a similar position
Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint, Google Suite
Highly organized with excellent time management skills and the ability to prioritize projects
Bilingual (English/Spanish) a plus
Role is primarily full-time Monday through Friday - occasional weekend work only if necessity is presented. Must have reliable transportation. Construction background not required.