Now Hiring: Full-Time Administrative Assistant

Foundations Learning Academy

📍 Richmond, Virginia

💜 Where Little Minds Grow & Professionals Thrive

Foundations Learning Academy is a nurturing, structured, and excellence-driven early childhood education center dedicated to providing a safe, engaging, and developmentally appropriate environment for children.

We are seeking a professional, organized, and welcoming Full-Time Administrative Assistant to support daily operations and serve as the first point of contact for our families and community.

If you are dependable, detail-oriented, and enjoy working in a child-centered environment — we would love to meet you!

📅 Position Details

Employment Type: Full-Time Schedule: Monday through Friday Work Environment: On-site, fast-paced childcare setting

🎯 Position Summary

The Administrative Assistant supports the Director and leadership team by ensuring smooth daily operations, maintaining accurate records, assisting families, and helping the center remain organized and licensing-compliant.

This role is essential to the professionalism and efficiency of our academy.

🗂 Key Responsibilities

🏫 Front Office & Family Relations

✔ Greet parents, children, and visitors in a warm and professional manner ✔ Answer and direct phone calls and emails ✔ Assist families with enrollment paperwork and required documentation ✔ Maintain student records in compliance with state licensing regulations

📋 Administrative & Compliance Support

✔ Track attendance and maintain staff schedules ✔ Monitor staff certifications and required training documentation ✔ Assist with child care subsidy paperwork and billing support ✔ Prepare files for licensing reviews and audits

💼 Office Operations

✔ Maintain organized filing systems (digital and physical) ✔ Order office supplies and manage inventory ✔ Assist with payroll documentation (if applicable) ✔ Ensure confidentiality of all student and staff information

📢 Communication & Event Support

✔ Prepare newsletters, memos, and parent communication ✔ Assist with special events and family engagement activities ✔ Support hiring efforts (applications, interview scheduling, onboarding paperwork)

💪 Ideal Candidate Qualities

✔ Highly organized and detail-oriented ✔ Professional, polished, and reliable ✔ Friendly and welcoming with families ✔ Strong written and verbal communication skills ✔ Comfortable using Microsoft Office and email systems ✔ Able to multitask in a busy environment ✔ Maintains confidentiality and professionalism at all times

📚 Qualifications

✔ High School Diploma or equivalent (Associate’s degree preferred) ✔ Previous administrative experience required ✔ Childcare or education experience preferred ✔ Must pass criminal background and central registry check ✔ CPR/First Aid certification (or willingness to obtain)

🎁 Benefits & Perks

We value our team and offer competitive benefits:

✨ Medical Insurance ✨ Dental Insurance ✨ Vision Insurance ✨ 401(k) with Employer Matching ✨ Paid Time Off (PTO) ✨ Professional Growth Opportunities ✨ Supportive Team Environment

💜 Join the Foundations Family!

If you are looking for stable, full-time employment in a positive, child-focused environment with strong benefits — this opportunity is for you.

📞 Call 804-304-2725 to schedule an interview 📧 Email your resume to info@foundationsla.com attention: Janet