OVERVIEW

The Administrative Assistant supports the Chief Financial Officer (CFO) in an administrative capacity. This position performs diversified, and confidential administrative duties requiring experience, strong judgment, and familiarity with organizational policies and practices. The ideal candidate is self-motivated, professional, highly organized, and able to manage competing priorities while handling confidential matters with discretion. This role also supports various office related activities. This position is classified as a full-time (40 hours/week) hourly (non-exempt) position reporting directly to the CFO. This position has no direct reports.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Provides administrative support and assistance to the Chief Financial Officer.

• Manage a complex, high-volume calendar.

• Assist with preparing and proofing sensitive materials including board reporting, monthly financial reviews, and other documents.

• Processing executive credit card expenses.

• Coordinate agendas, record meeting minute and tracking "action items" to ensure financial initiatives stay on schedule.

• Oversee special projects such as the implementation of new systems.

• Oversee office supply management and ensure shared spaces remain stocked and orderly.

• Manage kitchen supplies and organization to support daily office operations.

NON-ESSENTIAL DUTIES AND RESPONSIBILITIES

• Other related duties, as assigned.

QUALIFICATIONS AND CORE COMPENTENCIES

• Associate degree in a related field and a minimum of 5 years of experience in administrative and executive support or a combination of education and/or experience.

• Proficiency in Microsoft Office with the ability to learn future programs and software when needed.

• Strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

• Ability to handle confidential information with good judgement and discretion.

• Capacity for adaptability, collaboration and delegation of duties when required.

• Exceptional interpersonal skills and professional demeanor.

• Strong organizational, project management and problem-solving skills.

• Ability to develop and maintain effective tracking and analysis procedures.

• Willingness to demonstrate commitment to DDP’s mission, vision, and co