Benefits:

Bonus based on performance

Company parties

Competitive salary

Free food & snacks

Free uniforms

Opportunity for advancement

Paid time off

Parental leave

Training & development

Administrative Assistant (Operations Support)

About Us

Funxion White Glove Service provides high-end receiving, storage, and white-glove delivery services for residential and corporate clients. Our operations rely on accuracy, communication, and teamwork. We are seeking a dependable and highly organized Administrative Assistant to support our receiving department, office manager, and billing team.

Position Overview

The Administrative Assistant will provide day-to-day administrative support across multiple departments, including Receiving, Office Management, and Billing. This role is essential to keeping operations running smoothly by assisting with documentation, quotes, communication, and general office coordination. The ideal candidate is proactive, detail-oriented, and communicates clearly and professionally in English.

Key Responsibilities

Receiving Department Support

Assist with receiving documentation, data entry, and recordkeeping

Coordinate paperwork related to inbound shipments and inventory

Communicate with internal teams regarding receiving status and updates

Office & Quoting Support

Assist the Office Manager with preparing and organizing customer quotes

Enter pricing, services, and client information accurately

Maintain organized records of quotes, approvals, and client requests

Billing & Administrative Support

Support the billing department with invoice preparation, data verification, and filing

Assist with payment tracking, documentation, and client correspondence as needed

Maintain accurate and organized administrative and financial records

General Administrative Duties

Answer phones and respond to emails professionally

Schedule appointments and coordinate internal communications

Assist with special projects and operational tasks as needed

Ensure confidentiality and accuracy in all documentation

Qualifications

Fluent in English (written and verbal) – required

High school diploma or equivalent; Associate’s degree a plus

2+ years of experience in an administrative or office support role

Strong organizational skills and attention to detail

Ability to multitask and support multiple departments

Proficiency in Microsoft Office (Word, Excel, Outlook)

Comfortable learning internal systems and processes (Magaya experience a plus)

Strong professionalism, reliability, and work ethic

Experience in logistics, warehousing, or service-based environments is a plus

Benefits

Paid time off and company holidays

Opportunities for growth and skill development

Supportive, team-oriented work environment