Benefits:

401(k)

Competitive salary

Employee discounts

Health insurance

Paid time off

Profit sharing

Vision insurance

Benefits/Perks

Competitive Compensation

Paid Time Off

Career Growth Opportunities

Job Summary

We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.

Responsibilities

Answer incoming phone calls and route them to the appropriate person

Schedule appointments and maintain a calendar

Organize meetings and take accurate minutes

Write emails, memos, and letters and distribute them appropriately

Contribute to company reports

Maintain an organized filing system

Dropping off mail to post office as well as FedEx and UPS as needed

Maintaining office supplies as well as keeping coffee, water and tea stocked

Assisting and learning vehicle titling processing

Develop, update, and maintain relevant office procedures

Executive Coordination: Facilitate complex calendar management and coordinate internal and external meetings

Operational Oversight: Manage office procurement, vendor relations, and facility requirements to ensure peak operational efficiency.

Support the daily administrative flow of the office, ensuring all documentation for vehicle consignments and sales is handled with total accuracy.

Maintaining a clean and organized office space

Qualifications

High school diploma/GED required, Associate’s degree or administrative training is preferred

Previous experience as an Administrative Assistant or in a similar position

Familiarity with standard office equipment such as printers and fax machines

Excellent computer skills and knowledge of Microsoft office sweet such as Excel, Word, Outlook, and PowerPoint

Highly organized with excellent time management skills and the ability to prioritize projects

Experience: Minimum of 3 years in an administrative or office assistant role with a heavy focus on Accounts Payable and Accounting