Benefits:

Flexible schedule

Health insurance

Paid time off

Training & development

Vision insurance

Wellness resources

Hoosick Regional EMS is seeking a highly organized, dependable, and detail-oriented Administrative Assistant to support the daily administrative, financial, and operational functions of the organization. This position plays a key role in maintaining office efficiency, supporting leadership, assisting with human resources tasks, managing bookkeeping responsibilities, and helping ensure smooth day-to-day operations.

The Administrative Assistant Assistant must be professional, trustworthy, and able to handle confidential information with discretion.

Primary Responsibilities

Administrative Duties

Perform general office duties including filing, data entry, document preparation, recordkeeping, and correspondence

Answer phone calls, respond to emails, and assist with general inquiries

Maintain organized office systems, records, and files

Assist with scheduling, meetings, reports, and internal communications

Support agency leadership with administrative projects and daily operational needs

Maintain supply inventories and assist with office management tasks

Financial and Bookkeeping Duties

Handle financial bookkeeping functions

Complete bank reconciliations and account reconciliations

Enter and maintain accurate financial records

Assist with accounts payable and accounts receivable

Prepare financial reports for review by leadership and the Board of Directors

Attend board meetings and present financial information as needed

Maintain confidentiality of all financial records

Human Resources Support

Assist with onboarding paperwork and employee/member documentation

Maintain personnel files and required credential records

Help track employee/member certifications, training records, and required documentation

Assist with basic HR-related administrative tasks

Support communication with staff, members, vendors, and outside partners

EMS Billing and Coding Requirement

Must obtain a Certified Ambulance Coding Certification within one year of employment

Certification will be provided and paid for by the company

Assist with ambulance billing-related administrative tasks once trained

Qualifications

Prior administrative, bookkeeping, office management, or executive assistant experience preferred

Strong organizational and time-management skills

Ability to maintain confidentiality and use sound judgment

Proficiency with computers, email, spreadsheets, and office software

Experience with bookkeeping or financial recordkeeping preferred

Strong written and verbal communication skills

Ability to work independently and manage multiple priorities

Professional, dependable, and detail-oriented

EMS, healthcare, nonprofit, or municipal experience is helpful but not required

Work Schedule and Benefits

Full-time position

Starting pay: $24.00

Benefits available

Two weeks paid vacation

Equal Opportunity Statement

Hoosick Regional EMS is an equal opportunity employer and considers applicants for all positions without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other legally protected status.