Benefits:

Competitive salary

Dental insurance

Health insurance

Administrative Assistant II – Job Description

Position Summary

The Administrative Assistant II classification is intended for personnel with advanced administrative experience who are capable of performing complex clerical and administrative duties with minimal supervision. Individuals in this role provide high-level administrative support to managers, program leadership, or multiple functional units and may guide or support lower-level administrative staff.

This position supports the Maryland Department of Housing and Community Development (DHCD) at its headquarters in Lanham, Maryland. Temporary Staff provided under this role are employees of the Contractor and will supplement existing Department resources.

Examples of Tasks and Responsibilities

The Administrative Assistant II may perform, but is not limited to, the following duties:

Drafting, editing, and finalizing correspondence, memoranda, reports, and administrative documents

Coordinating meetings, preparing agendas, recording notes, and tracking follow-up action items

Managing calendars and scheduling meetings involving multiple internal and external stakeholders

Maintaining, organizing, and safeguarding confidential or sensitive records and files

Compiling, analyzing, and summarizing data for reports, spreadsheets, and presentations

Serving as a point of contact between program staff, management, and external partners

Supporting onboarding coordination, administrative compliance tracking, and workflow management

Providing guidance or informal oversight to Administrative Assistant I and Entry Level staff

Identifying opportunities to improve administrative processes and office efficiency

Performing other related administrative duties as assigned

Examples of Equipment and Software Used

Personal computer

E-Fax systems

Photocopiers, scanners, and multifunction office devices

Microsoft Office Suite (advanced proficiency in Word and Excel)

Google Platform (Gmail, Google Drive, Google Docs, Google Sheets, Google Calendar)

Document scanning and management software, such as DocuShare Community Development (DHCD)

Minimum Qualifications

Several years of progressively responsible administrative or office support experience

Demonstrated ability to perform complex administrative tasks independently

Advanced proficiency in Microsoft Office and document management systems

Strong organizational, communication, and problem-solving skills

Experience supporting managers, program leads, or senior staff preferred

Work Environment

Work will be performed onsite at client's headquarters in Lanham, Maryland, unless otherwise directed

The State will provide normal office working facilities and equipment reasonably necessary for performance