Job Description

JOB DESCRIPTION

BryceTech is currently looking for an Administrative Assistant II. This position will be supporting Joint Program Executive Office for Chemical, Biological Radiological Nuclear Defense (JPEO CBRND) – Joint Project Lead Enabling Biotechnologies (JPL EB). This role will provide vital support to office operations by managing schedules, handling communications, organizing files, and assisting with day-to-day tasks across the organization.

The Person in this role will:

• Support program offices with Defense Travel Administrator (DTA) for DTS.
• Complete all travel activities (e.g., creating orders and vouchers, processing passports, etc.) for all EB senior leadership and AJPEO MRAS
• Support document staffing and task management within the Document Staffing Task Management System
• Assist in the review of documents, reports, and presentations.
• Successfully complete all training related to the assigned position.
• Possess experience working directly with senior-level leadership within the CBRNE or acquisition community.
• Possess editorial skills, to include proper grammar, spelling, style, and structure.
• Possess comprehensive knowledge of the travel regulations and DTS.
• Possess comprehensive knowledge of the Microsoft Office suite of software, with specific experience in effective use of Outlook, PowerPoint, Excel, and Word.
• Implement a set of standard administrative practices that ensure quality and efficiency consistent with organizational and Department of Defense (DoD) community operations and business priorities.
• Coordinate day-to-day functions for efficient office operation with JPL EB Administrative Assistant, including but not limited to the following:
  • Answering all phone calls and ensure messages are taken and acted upon when leadership is unavailable.
  • Greeting and escorting visitors
  • Ensuring effective communication across all program areas
  • Following DoD, Army, and organizational templates and best practices
  • Managing and creating documents, briefs, and reports
  • Coordinating facility and logistics support for conference rooms
  • Operating video teleconference and general audio-visual equipment
• Organize and keep the calendar for teams, tracking daily and leave schedules; providing packages, read-aheads, slides, and agendas for planned meetings/conferences/events; and notifying leadership of upcoming events/meetings.
• Draft, review, staff, file, format, and update for final review a variety of documents (i.e., memorandums, correspondence, briefings, information papers, issue papers, and meeting minutes).
• Provide support at conferences, off-site meetings, and special events.
• Manage and facilitate staff meetings, to include making reservations for a conference room and the video teleconference/teleconference/web conference (as applicable), aggregating slides from the appropriate points of contact, setting up conference rooms for meetings (to include checking for connectivity), and drafting and sending out meeting minutes.
• Attend (either in person or via teleconference/video teleconference/web conference) and facilitate classified and unclassified senior-level visits as well as home office hosted meetings and conferences. Facilitation is included but not limited to the following:
  • Reserving appropriate meeting locations and a teleconference/video teleconference/web conference (as applicable)
  • Preparing agendas
  • Sending out meeting notifications
  • Providing a read ahead and other required support documentation for every meeting at least twenty-four hours prior to the meeting start time
  • Setting up the meeting space and ensuring connectivity
  • Participating and/or providing support functions during the meeting
  • Drafting meeting minutes while following appropriate classified and unclassified meeting procedures
• Review and maintain electronic and paper files.
• Ensure that appropriate security measures are in place for classified meetings.
• Follow all security processes for the organization. The contractor
• Complete daily physical security checks on a rotating basis for the organization. In addition, the contractor shall notify the organization's security department of all Foreign Nationals visiting the facility within a required timeframe by completing appropriate documentation.

Qualifications

• Strong communication skills, both orally and in writing.
• Possess a working knowledge of Department of Defense (DoD) classified document handling procedures.
• 2 years experience utilizing Microsoft Office suite of products
• Experience working with the Defense Travel System (DTS)
• Valid Driver’s License
• Secret Clearance

Additional Information

BryceTech offers a full range of benefits, including competitive salary, a comprehensive health plan including dental and vision coverage, company-paid life & disability insurance policies, 401(k) plan with company match, and an educational reimbursement program.

All your information will be kept confidential according to EEO guidelines.