Job Description

The purpose of this Knoxville, TN-based job is to provide administrative support by performing essential clerical and administrative functions for the Senior Leadership Team and to partner with the Energy Administration team to address broader organizational needs.

1. Direct support to Senior Leaders and collaboration with Energy Admin for teamwide needs.
2. Assist with front office inquiries and guest interactions.
3. Prepare and submit expense reports.
4. Manage calendars and schedule meetings/events.
5. Coordinate travel arrangements and logistics.
6. Support Energy team events (including offsites and team-building activities).
7. Provide backup support for Admin team members and logistics/supply teams.
8. Assist other admins as needed for cross-functional coverage.
9. Assist with Energy floor management.
10. Assist team members with tasks and inquiries.
11. Manage department events and company-wide activities.
12. Monitor P-card expenses and ensure compliance
13. Coordinate catering, lunches, and restaurant reservations.
14. Assist with building maintenance by reporting issues to the maintenance team.
15. Ensure office and conference rooms are stocked and operational.
16. Manage office supplies, meeting materials, and equipment functionality.
17. Partner with team members for broken furniture/computer equipment resolution.
18. Support Teams/video conference meetings.
19. Assist with training on policies and procedures.
20. Manage Concur expense system and reporting.
21. Coordinate industry conferences and travel requirements.
22. Support new employees onboarding and setup.

Qualifications

• Administrative experience paired with strong customer service skills.
• Strong organizational and multitasking skills, with the ability to manage competing priorities in a fast-paced environment
• Proficiency in Microsoft 365 and collaboration tools (e.g., Teams, Outlook, SharePoint)
• Strong communication and problem-solving skills, with the ability to adapt to changing priorities and work effectively in dynamic environments
• Experience working in a large office setting or supporting multiple stakeholders is a plus

Additional Information

Travel required is less than 25%, and overnight may be required.

Nation-wide Medical Plan/Dental/Vision

401(k) and Flexible Spending Accounts

Employee Fuel Discount

Adoption Assistance

Tuition Reimbursement

Onsite Gym and Cafeteria

Weekly Pay

All your information will be kept confidential according to EEO guidelines